Head of Commissioners' Office & Exec Support

Coimisiún na Meán; Dublin; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Coimisiún na Meán in Dublin is seeking a Higher Executive Officer to lead the Commissioners' Office, delivering high-quality executive support to five Commissioners. You will manage diaries, travel, meetings and stakeholder engagements while supervising administrative staff and ensuring robust governance and records management.

The role requires strong organisational and leadership skills, sound judgement, and the ability to balance competing priorities in a hybrid work environment.

Qualifications

• A minimum of two years' relevant experience managing multiple complex executive diaries, including coordinating meetings, travel, events and competing priorities across several senior leaders.
• Experience managing, allocating and supervising work within an administrative or executive support team to deliver agreed service standards.
• Experience building effective working relationships with senior internal stakeholders and external partners in a complex organisational environment.
• Experience operating within a governance, board support or corporate services environment.
• Strong organisational, planning and workload management skills.
• Sound judgement, problem-solving and decision-making skills.
• Experience handling sensitive and confidential information with discretion.
• Excellent written, verbal and interpersonal communication skills.
• An ability to work independently while contributing effectively as part of a team.
• A commitment to fostering an inclusive and collaborative working environment.
• Experience working in a regulatory, statutory, public sector or equivalent governance environment.

Responsibilities

• Lead the day-to-day operation of the Commissioners' Office, ensuring the delivery of efficient and high-quality support services.
• Coordinate and oversee the provision of Executive Assistance support to five Commissioners.
• Oversee the management of Commissioners' schedules, correspondence, travel and engagements.
• Supervise and support administrative staff within the Secretariat, allocating work and maintaining service standards.
• Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
• Develop and maintain effective governance, record management and administrative processes, ensuring accuracy, compliance and appropriate information management.
• Build and maintain effective working relationships with senior internal stakeholders, government bodies, public bodies and external partners.
• Contribute to wider Secretariat objectives and organisational initiatives.

Skills

Executive diary management

Team supervision

Stakeholder relations

Governance experience

Organisational skills

Judgement & decision making

Discretion with sensitive info

Communication skills

Independent yet collaborative

Public sector experience

Inclusive environment

Job description

Coimisiún na Meán in Dublin is seeking a Higher Executive Officer to lead the Commissioners' Office, delivering high-quality executive support to five Commissioners. You will manage diaries, travel, meetings and stakeholder engagements while supervising administrative staff and ensuring robust governance and records management.

The role requires strong organisational and leadership skills, sound judgement, and the ability to balance competing priorities in a hybrid work environment.