Head of Commission Secretariat & Executive Support

Cpl Group; Dublin; Hybrid; EUR 52,000 - 76,000; Full time

Benefits offered by this job

Permanent basis

Hybrid role (home and office)

35 hours per week

29 days annual leave

Job summary

Coimisiún na Meán in Dublin is recruiting a Higher Executive Officer to lead the Commissioners' Office and provide high-quality executive and administrative support. You will oversee calendars, travel, meetings and staff, reporting to the Assistant Director and ensuring timely, accurate governance processes.

This permanent, full-time role offers hybrid working (two days in the office) and 35 hours per week, with 29 days leave.

Qualifications

• Two years' experience managing multiple complex executive diaries, including coordination of meetings, travel and events.
• Experience supervising administrative staff to deliver service standards.
• Experience building relationships with senior stakeholders in a complex environment.
• Experience operating in governance, board support or corporate services.
• Strong organisational, planning and workload management skills.
• Sound judgement, problem-solving and decision-making skills.
• Experience handling sensitive and confidential information with discretion.
• Excellent written, verbal and interpersonal communication skills.
• Ability to work independently while contributing as part of a team.

Responsibilities

• Lead the day-to-day operation of the Commissioners' Office, ensuring efficient and high-quality support services.
• Coordinate and oversee Executive Assistance for five Commissioners.
• Oversee management of Commissioners' schedules, correspondence, travel and engagements.
• Supervise administrative staff within the Secretariat and allocate work.
• Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
• Develop governance, record management and administrative processes with accuracy and compliance.
• Build relationships with senior internal stakeholders, government bodies and external partners.
• Contribute to wider Secretariat objectives and organisational initiatives.

Skills

Executive diary management

Team supervision

Governance support

Stakeholder engagement

Confidential information handling

Communication skills

Independent worker

Job description

Coimisiún na Meán in Dublin is recruiting a Higher Executive Officer to lead the Commissioners' Office and provide high-quality executive and administrative support. You will oversee calendars, travel, meetings and staff, reporting to the Assistant Director and ensuring timely, accurate governance processes.

This permanent, full-time role offers hybrid working (two days in the office) and 35 hours per week, with 29 days leave.