Governance & Secretariat Lead - Commissioners’ Office (Hybrid)

Coimisiún na Meán; Dublin; Hybrid; EUR 54,000 - 65,000; Full time

Benefits offered by this job

Paid Time-Off for Vacation and Sick

Flexible Schedules

Professional Development + Growth

Cycle to Work Scheme

Pension Scheme

Job summary

Coimisiún na Meán seeks a Higher Executive Officer to lead the Commissioners' Office within the Commission Secretariat, delivering high-quality executive and administrative support to five Commissioners. You will coordinate governance processes, manage diaries, travel and engagements, and supervise Secretariat staff in a dynamic regulatory environment.

This permanent hybrid role is based in Dublin, with the hybrid policy of two days in the office.

Qualifications

• Minimum two years' experience managing multiple complex executive diaries and coordinating meetings across senior leaders.
• Experience supervising administrative staff to deliver service standards.
• Experience building relationships with senior stakeholders and external partners.
• Experience in governance, board support or corporate services.
• Strong organisational, planning and workload management skills.
• Sound judgement, problem-solving and decision-making abilities.
• Experience handling sensitive and confidential information with discretion.
• Excellent written, verbal and interpersonal communication skills.
• Ability to work independently while contributing in a team.
• Commitment to inclusivity and collaborative work culture.
• Experience in regulatory/public sector governance environment.

Responsibilities

• Lead the day-to-day operation of the Commissioners' Office, ensuring the delivery of efficient and high-quality support services.
• Coordinate and oversee the provision of Executive Assistance support to five Commissioners.
• Oversee the management of Commissioners' schedules, correspondence, travel and engagements.
• Supervise and support administrative staff within the Secretariat, allocating work and maintaining service standards.
• Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
• Develop and maintain effective governance, record management and administrative processes, ensuring accuracy, compliance and appropriate information management.
• Build and maintain effective working relationships with senior internal stakeholders, government bodies, public bodies and external partners.
• Contribute to wider Secretariat objectives and organisational initiatives.

Skills

Executive diary management

Supervising administrative staff

Stakeholder management

Governance/board support experience

Organisational planning

Discretion with confidential info

Written and verbal communication

Independent and team player

Inclusion and collaboration

Regulatory/public sector experience

Job description

Coimisiún na Meán seeks a Higher Executive Officer to lead the Commissioners' Office within the Commission Secretariat, delivering high-quality executive and administrative support to five Commissioners. You will coordinate governance processes, manage diaries, travel and engagements, and supervise Secretariat staff in a dynamic regulatory environment.

This permanent hybrid role is based in Dublin, with the hybrid policy of two days in the office.