Front Desk Admin Specialist – On-Site Growth Role

Baker Tilly Ireland; Dublin; On-site; EUR 28,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Buy or sell up to 5 days

Succession planning programme

Award-winning development programmes

Job summary

Baker Tilly Ireland, a member of MHA Group, is seeking a highly organized Administrative Assistant to be the welcoming face of the Burgh Quay office in Dublin 2. Based fully on-site, you will handle front reception, greet visitors, manage calls, and provide essential administrative support to professional teams.

The role combines traditional front-of-house duties with hands-on admin tasks, calendar management, and office coordination.

Qualifications

• Administrative or receptionist experience, preferably within a regulated professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional verbal and written communication skills with discretion.
• High level of punctuality, a polished presentation, and strong multi‑tasking skills.

Responsibilities

• Greet visitors to the office with a professional demeanor. Manage the main phone line, route calls efficiently, and take accurate, concise messages.
• Manage boardroom bookings, prepare meeting spaces with necessary materials, technologies, or refreshments. Assist with hotel reservations, lunch arrangements, taxis.
• Providing general office support such as assisting with the preparation of documents, marketing presentations, scanning records received from clients, bank lodgements etc.
• Process incoming and outgoing mail, couriers etc.
• Order and restock office and kitchen supplies. Maintain a clean, organized, and welcoming reception.
• Assist Office Manager with client compliance and onboarding. Administration of bank confirmation letters for audit purposes.

Skills

Communication

Discretion

Punctuality

Multitasking

Professional presentation

Tools

Microsoft Office Suite

Job description

Baker Tilly Ireland, a member of MHA Group, is seeking a highly organized Administrative Assistant to be the welcoming face of the Burgh Quay office in Dublin 2. Based fully on-site, you will handle front reception, greet visitors, manage calls, and provide essential administrative support to professional teams.

The role combines traditional front-of-house duties with hands-on admin tasks, calendar management, and office coordination.