Office Administrator

Baker Tilly Ireland; Dublin; On-site; EUR 28,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Buy or sell up to 5 days

Succession planning programme

Award-winning development programmes

Job summary

Baker Tilly Ireland, a member of MHA Group, is seeking a highly organized Administrative Assistant to be the welcoming face of the Burgh Quay office in Dublin 2. Based fully on-site, you will handle front reception, greet visitors, manage calls, and provide essential administrative support to professional teams.

The role combines traditional front-of-house duties with hands-on admin tasks, calendar management, and office coordination.

Qualifications

• Administrative or receptionist experience, preferably within a regulated professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional verbal and written communication skills with discretion.
• High level of punctuality, a polished presentation, and strong multi‑tasking skills.

Responsibilities

• Greet visitors to the office with a professional demeanor. Manage the main phone line, route calls efficiently, and take accurate, concise messages.
• Manage boardroom bookings, prepare meeting spaces with necessary materials, technologies, or refreshments. Assist with hotel reservations, lunch arrangements, taxis.
• Providing general office support such as assisting with the preparation of documents, marketing presentations, scanning records received from clients, bank lodgements etc.
• Process incoming and outgoing mail, couriers etc.
• Order and restock office and kitchen supplies. Maintain a clean, organized, and welcoming reception.
• Assist Office Manager with client compliance and onboarding. Administration of bank confirmation letters for audit purposes.

Skills

Communication

Discretion

Punctuality

Multitasking

Professional presentation

Tools

Microsoft Office Suite

Job description

Administrative Assistant (Fully On-Site role) - Burgh Quay, Dublin 2

Working Hours: 8:30am – 5:00pm, Monday to Friday

Are you ready to bring your expertise to a role where your skills and unique perspective can make a lasting impact?

What Sets Us Apart

At Baker Tilly Ireland, member of MHA Group, we’re about people first, our people, our clients, and the communities we serve. As the 9th largest network in the world, we are a hub of global knowledge with a strong local commitment.

Our people‑centred approach is what truly makes us different. You will be welcomed as a valued member of a collaborative, purpose‑led team. We are committed to continuous learning, growth, and creating an environment where everyone can thrive.

We invest in our colleagues because they are the foundation of our shared success. With access to resources and award‑winning development programmes, you will have the space to shape your career while making a real impact.

The Role

We are seeking a highly organised and detail‑oriented Administrative Assistant to serve as the face of our professional services firm.

Operating directly from our front reception desk at our Burgh Quay office, you will greet visitors and provide administrative support to our professional teams.

This role requires an individual who can balance traditional front‑of‑house hospitality with administrative responsibilities.

• Reception & Client Relations: Greet visitors to the office with a professional demeaner. Manage the main phone line, route calls efficiently, and take accurate, concise messages.
• Calendar & Meeting Management: Manage boardroom bookings, prepare meeting spaces with necessary materials, technologies, or refreshments. Assist with hotel reservations, lunch arrangements, taxis.
• Administrative Support: Providing general office support such as assisting with the preparation of documents, marketing presentations, scanning records received from clients, bank lodgements etc.
• Mail & Logistics: Process incoming and outgoing mail, couriers etc.
• Office Maintenance: Order and restock office and kitchen supplies. Maintain a clean, organized, and welcoming reception.
• Compliance & Financial Administration: Assist Office Manager with client compliance and onboarding. Administration of bank confirmation letters for audit purposes.

What we are looking for

• Experience: Administrative or receptionist experience, preferably within a regulated professional services environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Communication & Discretion: Exceptional verbal and written communication skills with a proven ability to handle highly confidential information with absolute discretion.
• Professionalism: High level of punctuality, a polished presentation, and strong multi‑tasking skills.

Rewards That Resonate

You’re more than a number to us; you’re someone with unique skills and aspirations. Our benefits are designed to support your well‑being, foster your professional growth, and recognise your contributions.

• 25 days’ holiday, including bank holidays, plus the opportunity to buy or sell up to 5 days.
• New and improved programme for succession planning and supportive management structure to help you realise your potential
• And lots more!

Are You Ready to Elevate Your Career?

At Baker Tilly Ireland, we know that diversity, inclusion, and belonging lead to better decisions, stronger performance, and a workplace where everyone can feel included and thrive. That’s why we welcome applications from people of all backgrounds and experiences.

We recognise that people work in different ways, so we’re happy to discuss flexible working options.

We do not expect you to meet all the criteria for the role, but if you feel you would be a great addition to the team, we would love to hear from you.

If you require any reasonable adjustments during the recruitment process to help you perform at your best, please let us know and we will be happy to help.