Guest-Focused Front Desk & Office Coordinator

Office Buddies; South Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

Broadline Recruitment Group Ltd. in Dublin South seeks professional and organised receptionists and office coordinators to be the first contact for visitors and to manage front-desk operations.

If you have relevant experience, you’ll support day-to-day office functions and guest relations with a proactive approach. Responsibilities include greeting visitors, handling calls and emails, booking meetings, mail handling, and assisting with events.

Qualifications

• 2+ years experience in receptionist, front-of-house, or administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Suite.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem solving skills.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage meeting room bookings and prepare rooms for meetings.
• Handle incoming and outgoing mail, deliveries, and office correspondence.
• Maintain visitor logs and ensure adherence to security and access procedures.
• Provide administrative support, including data entry, document preparation, scanning, and filing.
• Order and monitor office supplies and coordinate with vendors as required.
• Support office events, meetings, and other administrative projects.
• Maintain a tidy, professional, and welcoming reception area at all times.
• Booking hotels and managing reservations for senior staff members.

Skills

Verbal communication

Written communication

Microsoft Office

Team player

Attention to detail

Problem solving

Tools

Microsoft Office

Job description

Role: Receptionist
Location: South Dublin
Salary: Dependent on experience

About the Role

We are seeking professional and organised receptionists and office coordinators for our clients in Dublin South. Duties include being the first point of contact for visitors, manage front-desk operations, and support the smooth day-to-day functioning of the office. If you feel you have the relevant experience, please do not hesitate to send your CV.

Key Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage meeting room bookings and prepare rooms for meetings.
• Handle incoming and outgoing mail, deliveries, and office correspondence.
• Maintain visitor logs and ensure adherence to security and access procedures.
• Provide administrative support, including data entry, document preparation, scanning,and filing.
• Order and monitor office supplies and coordinate with vendors as required.
• Support office events, meetings, and other administrative projects.
• Maintain a tidy, professional, and welcoming reception area at all times.
• Booking hotels and managing reservations for senior staff members.

Requirements

• 2+ experience in a receptionist, front-of-house, or administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Suite.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.