Facilities Admin & Data Coordinator (CAFM & Reporting)

Manchester Arndale; Dublin; On-site; EUR 38,000 - 50,000; Full time

Job summary

OCS UK & Ireland is seeking an organised administrator/coordinator to support asset operation sites in Ireland. The role involves updating site packs, managing BIM360 folders, and handling CAFM data with attention to detail.

You will liaise with suppliers, raise POs, monitor invoices, and prepare monthly KPI reports. A solid MS Office toolkit and excellent communication are essential for success.

Qualifications

• Experience in a similar role is desirable.
• Proficient with MS Word, Excel, PowerPoint and Outlook.
• Knowledge of Microsoft Project is an asset.
• Strong organisational and analytical abilities with high integrity and professionalism.
• Ability to work in a fast-paced, target-driven environment.
• Excellent written and verbal communication skills.
• Flexible, proactive self-starter with a collaborative approach.
• Good time management and ability to multitask.

Responsibilities

• Coordinate works for asset operation sites.
• Maintain site packs, Teams/BIM360 folders, and contact cards.
• Monitor and close out PPM and reactive tasks in the CAFM system.
• Financial support – raising POs, monitoring invoices, and minutes.
• Transfer data/assets from Excel to CAFM system; respond to supplier queries.
• Prepare presentations, spreadsheets, minutes and reports; analyse data.

Skills

MS Office suite

Organisational skills

Analytical skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Project

Job description

OCS UK & Ireland is seeking an organised administrator/coordinator to support asset operation sites in Ireland. The role involves updating site packs, managing BIM360 folders, and handling CAFM data with attention to detail.

You will liaise with suppliers, raise POs, monitor invoices, and prepare monthly KPI reports. A solid MS Office toolkit and excellent communication are essential for success.