Assistant Facilities Manager

CBRE; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

CBRE is seeking an Assistant Facilities Manager to join our facilities team on a client site in Dublin 1. The role will manage vendors, invoices, and access with the client security team, ensuring SLAs are met and platforms are effectively used.

The ideal candidate has a Bachelor's degree and 5 years in FM, with strong MS Office skills and an analytical, organized approach.

Qualifications

• Bachelor's Degree preferred.
• 5 years of relevant experience in Facilities Management.
• Ability to analyze possible solutions using technical experience to apply judgment.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Ensure all vendors deliver services in line with contractual obligations.
• Resolve any supplier issues directly with vendors.
• Become conversant with client CAFM system ensuring SLAs are achieved at all.
• Become conversant with all client platforms and manage same.
• Responsible for client presentation areas.
• Schedule monthly meetings with the client team to discuss, review and manage the vendors' service levels.
• Notate and report all findings in a monthly report.
• Raise Purchase Orders and process / endorse client invoicing.
• Coordinate access of Vendors with assistance from client security team.
• Carry out cleaning audits in conjunction with the cleaning Vendor.

Skills

Analytical thinking

Organizational skills

MS Office proficiency

Education

Bachelor's degree

Tools

CAFM systems

Job description

About The Role

As a CBRE Assistant Facilities Manager, you will join our dedicated Facilities team on our client site in Dublin 1.

As a CBRE Assistant Facilities Manager, you will join our dedicated Facilities team on our client site in Dublin 1. This job is a part of the Facilities Management functional area.

What You’ll Do

• Ensure all vendors deliver services in line with the contractual obligations
• Resolve any supplier issues directly with vendors
• Become conversant with client CAFM system ensuring SLA’s are achieved at all
• Become conversant with all client platforms and manage same
• Responsible for client presentation areas
• Schedule Monthly meetings with the client team to discuss, review and manage the vendors service levels
• Notate and report all findings in a monthly report
• Raise Purchase Orders and process / endorse client invoicing
• Ensure a working escalation process is in place and establish a rota for call outs
• When required, escalative any emergencies connected with the facilities or equipment
• Co-ordinate access of Vendors with assistance from client security team
• Ensure office equipment is in working order and has sufficient supplies
• Office inspections, recording any faults
• Carry out cleaning audits in conjunction with the cleaning Vendor
• Assist in keeping FM Location Operational Manual and Playbooks up to date
• Ensure a professional / courteous working relationship is maintained with the Landlords and their representatives
• Responsibility for the continual development of the FMC
• Ensure all kitchens are fully stocked with provisions and any shortfalls are identified
• Setting of targets and training for the FMC
• Ensure that all vendors passes are returned to client and NDA’s are completed / filed
• Identify service shortfalls and bring to the attention of the CBRE leadership team
• Ensure that all PPM’s are carried out as scheduled

What You’ll Need

• Bachelor's Degree preferred
• 5 years of relevant experience within Facilities Management
• Understanding of existing procedures and standards to solve slightly complex problems.
• Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedent.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.