Assistant Facilities Manager

Manchester Arndale; Dublin; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Digital Learning

Wagestream Access

Awards & Recognition

Job summary

OCS UK & Ireland is seeking a Facility Manager to deliver full FM services for client sites, reporting to the Facilities Manager. You will oversee hard and soft services, budgeting, energy management and subcontractor performance to maintain 100% compliance and meet KPI/SLA targets.

Key responsibilities include coordinating subcontractors, ensuring safe systems of work, driving energy initiatives, and developing regional improvement programs.

Qualifications

• IOSH Managing Safely certification is required.
• Legionella Awareness Training completed is required.
• Lean Sigma Six Yellow Belt training completed.
• Proficient in Microsoft applications (Excel, Word, PowerPoint).

Responsibilities

• Manage subcontractors, service providers and consultants that service the contract.
• Ensure Safe Systems of Work are issued and adhered to for all activities.
• Act as Key Stakeholder for capital projects in buildings under remit.
• Oversee FM hard services and soft services across sites.
• Drive energy management initiatives to reduce consumption.
• Ensure accruals and reporting are accurate for weekly meetings.
• Ensure self-delivery PMs are completed safely, on time and compliant with statutory obligations.
• Develop and maintain relationships with internal and external OCS and client colleagues.
• Serve as escalation point for client Facility Manager and Regional Managers.

Skills

IOSH Managing Safely

Legionella Awareness

Lean Sigma Six Yellow Belt

Microsoft Applications

Job description

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

About The Role

The Role

To provide Facility Management to our clients’ sites, Reporting directly to the OCS Facilities Manager, The role has responsibility for the delivery of all Facility items such as Hard Services, Soft Services & Budget Management.

Key Responsibilities

• Responsible for all Subcontractors, Service providers, and specialist consultants that services the contract.
• Ensure Safe Systems of Work are issued and adhered to for all activities.
• Act as Key Stakeholder for any Capital Projects associated for buildings under their remit.
• Overall Management of FM Hard Services and Soft Services
• Responsible for driving energy management initiatives
• Ensure all accruals and sent on time and accurate for weekly meetings.
• Responsible for ensuring all self-delivery PMs are completed safely, on time and in compliance with statutory obligations
• People Management – TBC
• Negotiate, renegotiate and maintain contracts with vendors.
• Responsibility for meeting KPI’s and SLA’s defined within the contract.
• Accountability for ensuring statutory maintenance is at 100% compliance in their region.
• Develop and maintain good relationships with internal and external OCS and Client colleagues.
• Point of escalation for clients Facility Manager & Regional Managers for their sites.
• Develop, implement and manage all regional initiatives and programs for the account.
• Drive client specific initiatives such as, benchmarking and best practices.
• Source, transfer and implement best practices to the account.

Ad-hoc Duties

• Fire Warden
• Representing Client in correspondents with Landlords
• Attending Site Audits – HSQE, Cleaning Etc.

Essential Criteria

• Completed IOSH Managing Safely Training Course
• Legionella Awareness Training
• Lean Sigma Six Yellow Belt Training Completed
• Microsoft applications

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.