Executive PA to CEO | Hybrid, Growth & Impact

Confidential; Dublin; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Matched pension from day one

Annual salary review

Annual leave

Hybrid working

Permanent, full-time contract

Job summary

Confidential in South Dublin is seeking a Personal Assistant to support the CEO in a hybrid, full-time capacity. The role focuses on coordinating documents, travel, meetings and cross-department support while providing high visibility on business processes.

The successful candidate will manage priorities, review documents for sign-off, coordinate travel, and assist with diary management, with opportunities to adopt AI tools to improve efficiency.

Qualifications

• Experience in a PA, administrative, coordinator or HR support role.
• Strong working knowledge of Microsoft Office, including preparing and formatting documents and reports.
• Experience liaising with colleagues across different functions to gather information and follow up on actions.
• A track record of handling tasks with limited instruction, with sound judgement on when to pass something on.
• Ability to manage changing priorities in a busy environment.

Responsibilities

• Managing the flow of requests and priorities that come through the CEO's office.
• Reviewing documents ahead of sign-off, spotting where specialist input is needed and routing them to the right person.
• Following up with departments across the business to gather information and move actions forward.
• Preparing short reports, briefings and correspondence.
• Coordinating travel end to end, including flights, accommodation, transfers and itineraries.
• Organising meetings and supporting diary coordination as needed.
• Trying out new tools, including AI, to improve how work gets done.

Skills

PA experience

Coordination

Prioritisation

Stakeholder communication

Tools

Microsoft Office

Job description

Confidential in South Dublin is seeking a Personal Assistant to support the CEO in a hybrid, full-time capacity. The role focuses on coordinating documents, travel, meetings and cross-department support while providing high visibility on business processes.

The successful candidate will manage priorities, review documents for sign-off, coordinate travel, and assist with diary management, with opportunities to adopt AI tools to improve efficiency.