Personal Assistant – Executive Support

Abrivia Recruitment Specialists; Dublin; Hybrid; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Family Private Medical Insurance

Life Assurance

TaxSaver commuter scheme

Pension 10% company contribution

Holiday 23–25 days

Volunteer days

Core hours 10–4

Free daily lunches

Tax-free bonus up to €1,500

Job summary

Abrivia Recruitment Specialists is seeking a high-energy Personal Assistant to act as a true right-hand to two Directors in Dublin City Centre. You’ll manage complex diaries, triage high-volume inboxes, and act as a proactive partner in a fast-paced environment.

Working hybrid (3 days in the office, 2 days at home) with 23–25 days holiday, performance bonus up to 12%, private medical insurance, pension contributions and daily lunches provided, you’ll join a collaborative team of PAs dedicated to

Qualifications

• Minimum 2+ years experience in a PA role.
• Ability to manage complex schedules and multi-task in a fast-paced environment.
• Strong interpersonal and communication skills.

Responsibilities

• Manage Directors' diaries and triage high-volume inboxes to shield their focus.
• Lead event logistics for meetings and large gatherings up to 500 attendees.
• Coordinate travel itineraries and post-trip expense management across international and local trips.
• Prepare essential reports, decks, and capture key actions during high-level meetings.
• Maintain office operations and manage conferencing facilities to ensure team efficiency.

Skills

PA experience

Diary management

Travel coordination

Stakeholder communications

Job description

Job Title: Personal Assistant – Executive Support

Location: Dublin City Centre

Working Arrangement: Hybrid (3 days office / 2 days home)

The Role

We are looking for a high-energy, adaptable Personal Assistant to act as a true right-hand to two of our key Directors. This isn't just a support role; it’s about being a proactive partner who can anticipate needs, master complex schedules, and keep the gears turning in a fast-paced environment.

You will join a collaborative and supportive environment, working as part of a dedicated team of four other PAs to ensure seamless operations across the executive suite.

Salary & Benefits

• Salary: (DOE) + Outstanding Benefits Package
• Performance Bonus: Up to 12% annual bonus structure
• Health: Family Private Medical Insurance, Life Assurance
• Commuter Benefits: Access to the TaxSaver commuter scheme
• Pension: Retirement scheme with a 10% company contribution
• Work-Life Balance: 23–25 days holiday, 3 volunteer days, and "core hours" between 10 AM and 4 PM
• Office Perks: Free daily lunches and tax-free bonus option up to €1,500

What You’ll Be Adding Value To

• Strategic Orchestration: You’ll be the gatekeeper of the Directors' time, managing intricate diaries and shielding their focus by triaging high-volume inboxes and incoming queries.
• Event Management: You’ll take the lead on organising high-impact gatherings, ranging from executive boardrooms to large-scale meetings for up to 500 people.
• Seamless Logistics: Whether it’s a complex international business trip or a local meeting, you’ll handle all travel logistics, itineraries, and subsequent expense management.
• Executive Coordination: You’ll ensure the Directors are always prepared by coordinating essential reports, preparing slide decks, and capturing key actions during high-level meetings.
• Office Integration: You’ll maintain the pulse of the office, managing modern conferencing facilities and data systems to keep the team connected and efficient.

Who You Are

• Experienced: You have at least 2+ years of experience in a PA role
• Resilient: You thrive in "busy and pressurized" rather than just "managing" it, showing high learning agility and the ability to pivot at a moment's notice.
• A Connector: You have top-tier interpersonal skills, able to represent the Directors professionally when greeting visitors at any level of seniority.
• Committed: You understand the value of face-to-face collaboration; therefore, initial training will be conducted fully onsite to help you integrate quickly with the PA team.