Personal Assistant to CEO | Hybrid role

Confidential; Dublin; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Matched pension from day one

Annual salary review

Annual leave

Hybrid working

Permanent, full-time contract

Job summary

Confidential in South Dublin is seeking a Personal Assistant to support the CEO in a hybrid, full-time capacity. The role focuses on coordinating documents, travel, meetings and cross-department support while providing high visibility on business processes.

The successful candidate will manage priorities, review documents for sign-off, coordinate travel, and assist with diary management, with opportunities to adopt AI tools to improve efficiency.

Qualifications

• Experience in a PA, administrative, coordinator or HR support role.
• Strong working knowledge of Microsoft Office, including preparing and formatting documents and reports.
• Experience liaising with colleagues across different functions to gather information and follow up on actions.
• A track record of handling tasks with limited instruction, with sound judgement on when to pass something on.
• Ability to manage changing priorities in a busy environment.

Responsibilities

• Managing the flow of requests and priorities that come through the CEO's office.
• Reviewing documents ahead of sign-off, spotting where specialist input is needed and routing them to the right person.
• Following up with departments across the business to gather information and move actions forward.
• Preparing short reports, briefings and correspondence.
• Coordinating travel end to end, including flights, accommodation, transfers and itineraries.
• Organising meetings and supporting diary coordination as needed.
• Trying out new tools, including AI, to improve how work gets done.

Skills

PA experience

Coordination

Prioritisation

Stakeholder communication

Tools

Microsoft Office

Job description

Personal Assistant | Hybrid, South Dublin

We are looking for a Personal Assistant to support our CEO. This role keeps the CEO's work organised and moving, and suits someone with a solid grounding in coordination or administrative work who wants close exposure to how a business is run at the top.

The package

• Hybrid working, standard office hours
• Matched company pension from day one
• Annual salary review
• Annual leave
• Permanent, full-time contract
• Clear scope to develop and progress within the business

About the role

The remit is broad, spanning document preparation and review, travel coordination, meeting support and follow-up with departments across the business. You'll deal regularly with senior colleagues and manage your own priorities, using judgement on what you can handle directly and what needs specialist input. It suits someone at coordinator level who is ready for more responsibility and visibility.

• Managing the flow of requests and priorities that come through the CEO's office
• Reviewing documents ahead of sign-off, spotting where specialist input is needed and routing them to the right person
• Following up with departments across the business to gather information and move actions forward
• Preparing short reports, briefings and correspondence
• Coordinating travel end to end, including flights, accommodation, transfers and itineraries
• Organising meetings and supporting diary coordination as needed
• Trying out new tools, including AI, to improve how work gets done

Skills and experience

• Experience in a PA, administrative, coordinator or HR support role
• Strong working knowledge of Microsoft Office, including preparing and formatting documents and reports
• Experience liaising with colleagues across different functions to gather information and follow up on actions
• A track record of handling tasks with limited instruction, with sound judgement on when to pass something on
• Ability to manage changing priorities in a busy environment

Nice to have

• Experience booking and coordinating business travel
• Diary or meeting management experience
• Experience using AI or other digital productivity tools