Executive PA & Team Administrator (Hybrid)

DPD; Athlone; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Company pension

Life assurance 3x salary

Subsidised canteen

Parental leave

Workplace flexibility

Employee and Family events

Job summary

DPD Ireland is seeking a PA/Team Administrator to provide essential administrative support to the Head of Department and team in a fast-paced environment. You will manage calendars, arrange travel, prepare meetings, and handle confidential tasks with discretion.

The role involves coordinating with multiple departments, supporting events, processing expenses, and ensuring smooth day-to-day operations while maintaining a high level of professionalism and accuracy.

Qualifications

• Detail-oriented with strong organisational and time-management skills.
• Ability to prioritise between multiple projects with minimal supervision.
• Self-starter with initiative and reliability.
• Proficient in Microsoft Office suite.
• Experience with Mac/Apple iWork is desirable.
• Fast and accurate typing with emphasis on precision.

Responsibilities

• Act as primary point of contact for the Head of Department and team.
• Diary management and timely meeting confirmations.
• Coordinate travel arrangements including flights, hotels and transfers.
• Prepare meeting rooms and greet external stakeholders/clients.
• Record meeting minutes and assemble pre/post meeting reports.
• Manage correspondence and handle confidential information with discretion.

Skills

Detail-oriented

Time management

Proactive

MS Office

Mac/Apple Suite

Typing accuracy

Job description

DPD Ireland is seeking a PA/Team Administrator to provide essential administrative support to the Head of Department and team in a fast-paced environment. You will manage calendars, arrange travel, prepare meetings, and handle confidential tasks with discretion.

The role involves coordinating with multiple departments, supporting events, processing expenses, and ensuring smooth day-to-day operations while maintaining a high level of professionalism and accuracy.