Executive Assistant

RECRUITERS; Dublin; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

RECRUITERS seeks an exceptional Executive Assistant / Personal Assistant to provide high‑level support to a senior leadership team. Location is Dublin with hybrid working, and the role involves managing calendars, meetings, travel, reports and confidential information.

Ideal candidates will have proven experience supporting multiple senior executives, exceptional organisation, and strong written and verbal communication skills.

Qualifications

• Proven experience supporting senior executives, ideally multiple stakeholders.
• Highly organised and exceptionally detail-oriented.
• Confident managing a busy and changing workload.
• Excellent written and verbal communication skills.
• Proactive, resourceful and discreet under pressure.

Responsibilities

• Complex diary and calendar management across multiple executives.
• Coordinate internal and external meetings with senior stakeholders.
• Resolve scheduling conflicts and manage prioritisation.
• Organise domestic and international travel and itineraries.
• Prepare meeting materials, agendas and follow-ups.
• Support presentations, reports and executive documents.
• Coordinate events, offsites and team activities.
• Manage expenses, invoices and administrative processes.
• Handle confidential information with absolute discretion.
• Act as a key contact for internal and external stakeholders.
• Anticipate requirements and proactively manage tasks.

Skills

Executive support

Diary management

Stakeholder coordination

Organised

Job description

We are seeking an exceptional Executive Assistant / Personal Assistant to provide high-level support across a senior leadership team of approximately 10 executives within a fast-paced, dynamic organisation.

This is a varied and highly visible role, suited to an experienced EA/PA who is confident managing multiple priorities, working with senior stakeholders and bringing structure, discretion and calm to a busy environment.

Location: Dublin (Hybrid)

The Role

You will provide a broad range of executive and administrative support, including:

• Complex diary and calendar management across multiple executives
• Coordinating internal and external meetings, often involving senior stakeholders
• Managing competing priorities and resolving scheduling conflicts
• Organising domestic and international travel and detailed itineraries
• Preparing meeting materials, agendas and follow-up actions
• Supporting presentations, reports and other executive-level documentation
• Coordinating events, offsites and team activities
• Managing expenses, invoices and other administrative processes
• Handling confidential and sensitive information with absolute discretion
• Acting as a key point of contact for internal and external stakeholders
• Anticipating requirements and proactively managing tasks before they become issues
• Providing ad hoc support across the wider leadership team as required

About You

You will be an experienced EA, PA or Executive Support professional who enjoys working in a collaborative, high-energy environment.

We are looking for someone who:

• Has proven experience supporting senior executives, ideally multiple stakeholders
• Is highly organised and exceptionally detail-oriented
• Can confidently manage a busy and changing workload
• Has excellent written and verbal communication skills
• Is proactive, resourceful and comfortable using initiative
• Remains calm and solutions-focused under pressure
• Has strong judgement and understands the importance of confidentiality
• Is confident dealing with people at all levels, both internally and externally
• Is comfortable working independently while also being a strong team player
• Takes pride in delivering a consistently high standard of support