Executive PA & Operations Administrator

ID Recruitment; Tuam; On-site; EUR 28,000 - 38,000; Full time

Job summary

ID Recruitment are seeking an organised Operations Administrator to provide PA and administrative support to the Managing Director and the wider management team in Tuam. The role includes coordinating company events, travel, and day-to-day HR administration, with opportunities to own projects and improve processes.

Key duties cover diary management, meeting agendas, travel arrangements, reporting and documentation, and liaison with internal teams and external suppliers.

Qualifications

• Previous experience in administration, PA, executive assistant or office coordination.
• Experience within construction or a related industry would be an advantage.
• Excellent organisational and time management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of accuracy and discretion when handling sensitive information.
• Proactive, flexible approach and ability to work independently while supporting a wider team.

Responsibilities

• Provide day-to-day PA support to the Managing Director, including diary management, scheduling meetings and correspondence.
• Prepare meeting agendas, take minutes and follow up on agreed actions.
• Coordinate travel, accommodation and itineraries for the Managing Director and management team.
• Assist with preparing reports, presentations and company documentation.
• Provide administrative support to the management team across ongoing projects and business activities.
• Handle confidential information with discretion and professionalism.
• Coordinate company events, roadshows, exhibitions and expos, managing arrangements from planning to delivery.
• Organise venue bookings, supplier arrangements, registrations, travel and accommodation.
• Coordinate exhibition materials, promotional items and event schedules.
• Liaise with internal teams, organisers and external suppliers to ensure events run smoothly.
• Track event costs and support follow-up administration.
• Maintain and update employee files, HR records and internal databases.

Skills

Organisational skills

Time management

Communication

Discretion with information

Tools

Microsoft Office

Job description

ID Recruitment are seeking an organised Operations Administrator to provide PA and administrative support to the Managing Director and the wider management team in Tuam. The role includes coordinating company events, travel, and day-to-day HR administration, with opportunities to own projects and improve processes.

Key duties cover diary management, meeting agendas, travel arrangements, reporting and documentation, and liaison with internal teams and external suppliers.