Personal Assistant

GHL Recruitment; Galway; Hybrid; EUR 35,000 - 51,000; Full time

Job summary

GHL Recruitment represents a public sector organisation in Galway seeking an experienced Personal Assistant/PA/Admin Support to back the Assistant Director of Industrial Relations and the wider team.

The role is office-based with potential to work from home two days per week after three months. This fixed-term position runs to January 2028 with a possible extension. Salary ranges from €34,800 to €51,000 per year, depending on experience and suitability.

Qualifications

• At least 5 years' experience in a PA, secretarial or admin role in a busy or regulated office.
• Typing skills with audio and copy typing proficiency.
• Strong MS Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time management abilities under pressure.
• Professional, discreet and confidential approach with good interpersonal skills.

Responsibilities

• Provide PA and admin support to a regional office team and manage busy workloads.
• Act as first contact for queries via phone, email and in person.
• Manage diaries and schedule meetings, trainings and site visits.
• Maintain an in-house database, including mail merges and reporting.
• Prepare correspondence, reports, and presentations to high standards.
• Assist with recruitment and retention data and membership trends.
• Maintain filing systems, archiving and general office administration.

Skills

Diary management

Meeting scheduling

Audio typing

Copying

E-mail management

Discretion

Organisational skills

Tools

MS Office Word

MS Office Excel

MS Office Outlook

MS Office PowerPoint

Job description

Our client, a public sector organisation, is seeking an experienced and highly organised Personal Assistant PA/Admin Support professional to provide comprehensive administrative and secretarial support to the Assistant Director of Industrial Relations and the wider Industrial Relations Team. This is a busy, office-based position requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced regional office environment. The successful candidate will play a key role in supporting members and ensuring the smooth day-to-day operation of the department while delivering a high standard of administrative support.

Location: Galway (after 3 months approx opportunity to WFH 2 days per week) Contract: Fixed-term to January 2028, with the possibility of extension/permanency Salary: €34,800 €51,000

Key Responsibilities

• Providing PA and administrative support to a regional office team, managing busy caseloads and prioritising workloads during peak periods
• Acting as first point of contact for phone, email and in-person queries, gathering information and directing to the relevant team as needed
• Managing diaries and scheduling for office staff, coordinating meetings, training sessions and site visits
• Maintaining and developing an in-house database system, including mail merges, issue tracking and reporting
• Preparing correspondence, reports, submissions and presentations to a high standard of accuracy
• Monitoring data and membership trends, supporting recruitment and retention initiatives
• Maintaining an efficient filing system, both hard and soft copy, including archiving
• General office administration, including supplies, supplier liaison and health & safety compliance

What You'll Need to Succeed

• At least 5 year's previous experience in a PA, secretarial or administrative support role, ideally within a busy or regulated office environment
• Typing skills, both audio and copy typing.
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organisational and time management skills, with the ability to multitask under pressure
• Strong communication and interpersonal skills, both internal and external
• A professional, discreet and confidential approach
• Ability to use initiative and work well as part of a team

Skills: Diary management Meeting Scheduling Transcribing Copying E-Mail Management Audio Typing TPBN1_IJ