PA/Team Administrator at DPD

DPD; Athlone; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Company pension

Life assurance 3x salary

Subsidised canteen

Parental leave

Workplace flexibility

Employee and Family events

Job summary

DPD Ireland is seeking a PA/Team Administrator to provide essential administrative support to the Head of Department and team in a fast-paced environment. You will manage calendars, arrange travel, prepare meetings, and handle confidential tasks with discretion.

The role involves coordinating with multiple departments, supporting events, processing expenses, and ensuring smooth day-to-day operations while maintaining a high level of professionalism and accuracy.

Qualifications

• Detail-oriented with strong organisational and time-management skills.
• Ability to prioritise between multiple projects with minimal supervision.
• Self-starter with initiative and reliability.
• Proficient in Microsoft Office suite.
• Experience with Mac/Apple iWork is desirable.
• Fast and accurate typing with emphasis on precision.

Responsibilities

• Act as primary point of contact for the Head of Department and team.
• Diary management and timely meeting confirmations.
• Coordinate travel arrangements including flights, hotels and transfers.
• Prepare meeting rooms and greet external stakeholders/clients.
• Record meeting minutes and assemble pre/post meeting reports.
• Manage correspondence and handle confidential information with discretion.

Skills

Detail-oriented

Time management

Proactive

MS Office

Mac/Apple Suite

Typing accuracy

Job description

Job Title: PA/ Team Administrator Department: Central Services Reports to: Head of Network and Head of Sales and Communications

About the Company

DPD Ireland leads the field in next day parcel delivery throughout Ireland, with 38 regionally based collection and delivery depots and a state of the art central sorting hub in Athlone, Co. Westmeath.

Purpose of the role

To act as the main point of contact and primary administrative support for the Head of Department and team. This role ensures smooth daily operations by managing calendars, travel, correspondence, expenses, and confidential tasks with efficiency and discretion.

Job Responsibilities

• Act as primary point of contact for the relevant Head of Department and their Team/s
• Diary management, ensuring meetings are scheduled and confirmed in a timely manner
• Co-ordinate travel arrangements including flights, hotel bookings and transfers
• Prepare meeting rooms and meet and greet external stakeholders/ clients
• Record meeting minutes and collate any pre or post meeting reports
• Manage customer and business partner correspondence, liaise regarding any queries or issues and follow up on completion of assigned tasks.
• Handle confidential and sensitive information relating to customers, business partners, employees and business strategy, exercising high levels of discretion.
• Assist with special projects and initiatives as assigned by Senior Management
• Work closely with other departments to ensure the day-today operation runs smoothly
• Support with the organisation of company events and initiatives
• Review timesheets, mileage claims, expenses and reimbursements
• Handle incoming and outgoing mail and drafting responses to queries
• All other general admin/ ad hoc duties such as filings, ordering stationary, office supplies and provide admin support to the wider team as required

The above list is not an exhaustive list of duties.

You will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Experience Required

Previous experience in a similar role/ fast paced work environment

Qualifications Preferred

Full clean driving license would be an advantage.

Skills Required

• Detail-oriented with strong organisational and time-management skills
• Ability to prioritise between various projects with minimal supervision
• Self-starter with a proactive attitude who takes initiative to ensure their success
• Thorough knowledge of computer software packages such as Microsoft Office
• Experience in MAC/ Apple Suite/ Keynote desirable but not essential
• Fast and accurate typing skills with a focus on accuracy

Behaviours Required

• Understand(s) that we deliver the best service money can buy.
• Works hard to ensure the schedule is maintained.
• Flexible and passionate about learning and adopting new technology quickly to help achieve outcomes.
• Works hard to always please the end customer.
• Stives to meet demanding targets.
• Sustains pace and customer focus when under pressure.
• Works flexibly to overcome challenges.
• Approachable, helpful, and relates well to people, all of the time.
• Shows respect, care and honesty with others.
• Acts on own initiative, solves problems and does things without needing constant direction.

Remuneration and Benefits

At DPD, we recognise that our People are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. Some include:

• Company pension scheme
• Life assurance three times your annual salary on joining the pension scheme.
• Subsidised canteen
• Paid maternity, paternity and adoptive leave.
• Workplace flexibility
• Employee and Family events.

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.

Closing date is Tuesday, 1st September 2026.