Executive Operations Lead: Office, IT & Events (Hybrid)

Gilligan Black Recruitment; Dublin; Hybrid; EUR 45,000 - 55,000; Full time

Job summary

Gilligan Black Recruitment is seeking a Senior Office & Executive Support Manager for a hybrid Dublin 2 role with a 1 day from home arrangement. The position is temp-to-perm and offers a salary of €45-55k depending on experience.

The successful candidate will centralise office management, executive support, IT coordination and event operations to ensure the business runs smoothly. You will partner with senior stakeholders and maintain diary, travel, and meeting logistics across time zones.

Qualifications

• 5+ years' experience in office management or executive support.
• Excellent MS Office skills with emphasis on PowerPoint and Excel.
• A degree in Business Administration or related is preferred.
• Experience supporting senior-level stakeholders and handling confidential information.
• Exceptional organisational skills and proactive problem-solving.

Responsibilities

• Take ownership of the day-to-day running of the office, ensuring a professional, efficient and well-organised environment.
• Coordinate IT & system requirements, liaising with external technology providers to troubleshoot issues and ensure systems and equipment remain effective and fit for purpose.
• Support the onboarding of new employees.
• Maintain robust and organised filing and documentation systems.
• Provide high-level scheduling and calendar management support, coordinating meetings, engagements and travel across multiple time zones.
• Proactively manage complex diaries, resolving scheduling challenges with discretion and efficiency.
• Manage correspondence and communications, preparing professional emails, documents, presentations, reports and briefing materials.

Skills

Executive support

Stakeholder management

Calendar management

Problem solving

Organisational skills

Education

Bachelor's degree in Business Administration or related

Tools

PowerPoint

Excel

MS Office

Job description

Gilligan Black Recruitment is seeking a Senior Office & Executive Support Manager for a hybrid Dublin 2 role with a 1 day from home arrangement. The position is temp-to-perm and offers a salary of €45-55k depending on experience.

The successful candidate will centralise office management, executive support, IT coordination and event operations to ensure the business runs smoothly. You will partner with senior stakeholders and maintain diary, travel, and meeting logistics across time zones.