Executive Assistant

Eden Recruitment Ltd; Dublin; Hybrid; EUR 58 - 64,000; Full time

Benefits offered by this job

10% pension/investment allowance

Private medical

25 days’ holiday

Hybrid working

Annual ski trip

Job summary

Eden Recruitment Ltd partners with an established international Private Equity firm to appoint an Executive Assistant & Office Manager for its growing Dublin office. The role blends high-level EA support with hands-on office operations, supporting a four-person Dublin team and coordinating diaries, meetings and guests.

You will work closely with colleagues in Dublin and London, ensuring the office runs smoothly, organising events, managing suppliers and Board meetings, and growing with the

Qualifications

• At least two years’ experience in an EA, Team Assistant, Office Manager or similar support role in a professional environment.
• Proactive, committed and able to take ownership of tasks.
• Highly organised with strong diary, meeting and admin coordination skills.
• Confident and personable with the ability to build relationships with senior colleagues and clients.

Responsibilities

• Provide EA and administrative support to four Dublin team members.
• Manage diaries, meetings, expenses and day-to-day administration.
• Oversee smooth running of the office, including supplies and facilities.
• Coordinate meeting rooms and board meetings across funds and portfolio companies.
• Greet clients and visitors, creating a polished, welcoming environment.
• Organise corporate events, client dinners and networking activities in Dublin.

Skills

Executive support

Office management

Diary management

Event coordination

Job description

Dublin | Hybrid – 3 Days in Office | Permanent | £50-55,000

We’re partnering with an established international Private Equity firm to appoint an Executive Assistant & Office Manager for its growing Dublin office.

This is a varied, hands-on role combining EA support with responsibility for the day-to-day running of the office. Initially supporting a team of four, you’ll manage diaries and meetings alongside ensuring the office runs seamlessly – from welcoming guests and coordinating suppliers to resolving issues, organising events and supporting Board meetings.

The Dublin office is growing, and this role will grow with it. They’re looking for someone with a great attitude who is proactive, committed and genuinely enjoys being the person people can rely on to make things happen.

You’ll work closely with colleagues in Dublin and the established London office, becoming an integral part of a collaborative international team.

The Role

• Providing EA and administrative support to four members of the Dublin team.
• Managing diaries, meetings, expenses and day-to-day administration.
• Taking ownership of the smooth running of the office, ensuring everything is organised, stocked and working as it should.
• Managing office supplies, orders, suppliers and day-to-day operational issues.
• Meeting and greeting clients, colleagues and visitors, creating a polished and welcoming office environment.
• Coordinating meeting rooms and ensuring internal and external meetings run seamlessly.
• Coordinating Board meetings for two investment funds across approximately 10–12 portfolio companies.
• Organising corporate events, client dinners, networking events and hospitality across Dublin.
• Providing hands-on event support and confidently dealing with last-minute changes.
• Working closely with the London support team and providing additional support and cover when required.
• Taking on wider projects and responsibilities as the Dublin office continues to grow.

About You

• At least two years’ experience within an EA, Team Assistant, Office Manager or similar support role in a professional environment.
• Positive, proactive and committed, with a genuine willingness to get involved wherever needed.
• Highly organised, with strong diary, meeting and administrative coordination skills.
• Someone who naturally takes ownership, spots what needs doing and gets on with it.
• Confident and personable, with the ability to build strong relationships with senior colleagues, clients and visitors.
• Comfortable being the go-to person for the office, whether coordinating an important Board meeting or resolving an unexpected day-to-day issue.
• Calm, practical and solutions-focused when priorities change.
• Strong attention to detail and complete discretion.
• A genuine team player who enjoys working within a smaller office and is excited by the opportunity to grow with the business.

What’s on Offer

Competitive salary plus discretionary bonus, excellent benefits including a 10% pension/investment allowance and private medical, 25 days’ holiday, hybrid working and an annual company ski trip.

This is a brilliant opportunity for someone looking for greater ownership and the chance to grow with a business. You’ll be joining an established and highly regarded international investment firm, but within a smaller Dublin office where your contribution will be visible from day one.

As the office grows, so will the scope of the role – making this particularly attractive for someone hands‑on, ambitious and looking to build a long‑term career with the firm.