Office Manager

Abrivia Recruitment Specialists; Dublin; On-site; EUR 40,000 - 54,000; Full time

Benefits offered by this job

Discretionary annual bonus

25 days annual leave (rising to 27)

Work-life balance

Flexible working hours

Full training and handover

Job summary

Abrivia Recruitment Specialists is seeking an experienced Office Manager/EA for a Dublin City Centre firm. You’ll run the office daily, greet visitors, and support a small leadership team with diary management and travel arrangements.

The role combines office administration with executive support. You will contribute to a professional, collaborative culture with strong internal processes and a focus on confidentiality.

Qualifications

• A few years' experience in a similar Office Manager, EA or PA role.
• Confident, professional and comfortable multi-tasking under your own initiative.
• Excellent communication skills and a welcoming presence.
• Highly organised with great attention to detail.
• Trustworthy and discreet, given the sensitive nature of documents handled.
• Comfortable supporting a senior leadership team.

Responsibilities

• Managing the day-to-day smooth running of the office and reception.
• Acting as the first point of contact for visitors, couriers and suppliers.
• Providing proactive administrative and diary support to the CEO and senior leadership team (circa 7 people).
• Coordinating travel bookings as needed.
• Liaising with external parties to resolve day-to-day office issues.
• Handling post and deliveries, including a daily post office run.
• Bringing initiative to continuously improve how the office runs.

Skills

Office management

EA/PA experience

Diary management

Travel coordination

Communication

MS Office

Tools

MS Office

Job description

Job Location: Dublin City Centre | Fully Onsite | Permanent

Are you a highly organised, proactive professional who takes pride in keeping an office running like clockwork — and enjoys being the go-to person for a busy leadership team?

We're recruiting on behalf of a well-established, respected financial services firm in Dublin City Centre, known for its close-knit culture and low staff turnover. This is a fantastic opportunity to join a global company with a headcount of circa 50 people in Dublin where you'll be trusted, valued, and given real ownership of the role from day one.

The Role

This is a varied and rewarding position combining Office Management with Executive Support. No two days will look the same — one minute you'll be greeting a courier or signing for original documents, the next you'll be coordinating travel or diary support for members of the leadership team.

You’ll be the beating heart of the office:

• Managing the day-to-day smooth running of the office and reception
• Acting as the first point of contact for visitors, couriers and suppliers
• Providing proactive administrative and diary support to the CEO and senior leadership team (circa 7 people, including HR, Client Services and Product Solutions)
• Coordinating travel bookings as needed
• Liaising with external parties to resolve day-to-day office issues
• Handling post and deliveries, including a daily post office run
• Bringing your own initiative and ideas to continuously improve how the office runs

About You

• A few years' experience in a similar Office Manager, EA or PA role
• Confident, professional and comfortable multi-tasking under your own initiative
• Excellent communication skills and a natural, welcoming presence
• Highly organised with great attention to detail
• Trustworthy and discreet, given the sensitive nature of the documents handled
• Comfortable supporting a senior leadership team

What's On Offer

• Excellent salary, commensurate with experience
• Discretionary annual bonus
• 25 days annual leave, rising to 27
• Genuine work-life balance
• A choice of working hours to suit you (8am-4.30pm / 8.30am-5pm / 9am-5.30pm)
• A warm, collaborative culture in a stable, well-regarded organisation
• Full training and a comprehensive handover from the current post-holder

Interested?

If you're a confident, capable office professional looking for a role where you'll be trusted to run the show, we'd love to hear from you.