Executive Office Coordinator - C‑Suite Support & Events

GridBeyond Limited; Dublin; Hybrid; EUR 40,000 - 55,000; Full time

Benefits offered by this job

31 paid days off per year (including b

Pension with generous employer contrib

Medical cover plan with Irish Life

Job summary

GridBeyond Limited is seeking a highly organised Office Coordinator to manage the Citywest Headquarters’ day-to-day operations. You’ll provide essential administrative and operational support across Finance, Human Resources and the Executive Leadership Team.

The role requires a proactive communicator who can balance multiple priorities in a fast-paced environment, ensuring a positive workplace experience for staff, visitors and stakeholders.

Qualifications

• Proven experience as Office Coordinator/Office Administrator or similar role.
• Strong organisational and multi-tasking abilities with deadlines.
• Professional and approachable communication, both written and verbal.

Responsibilities

• Coordinate day-to-day administrative operations at Citywest HQ to ensure efficiency.
• Support C-Suite with correspondence, signatures, documents, and presentations.
• Manage executive calendars and meeting schedules, including board/AGM logistics.

Skills

Organisation

Communication

Multitasking

Discretion

Attention to detail

Independent work

Team collaboration

Relationship-building

Problem solving

Tools

Microsoft Office 365

Job description

GridBeyond Limited is seeking a highly organised Office Coordinator to manage the Citywest Headquarters’ day-to-day operations. You’ll provide essential administrative and operational support across Finance, Human Resources and the Executive Leadership Team.

The role requires a proactive communicator who can balance multiple priorities in a fast-paced environment, ensuring a positive workplace experience for staff, visitors and stakeholders.