Office and Business Coordinator

Brightwater Recruitment; Cork; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Brightwater Recruitment seeks an experienced Office Coordinator to join a professional, fast-paced business in a varied role combining office coordination, business administration and operational support.

You will take ownership of day-to-day operations and provide support across HR, Finance, Operations and senior leadership, ensuring high standards across documentation and client-facing materials.

Qualifications

• Experience in Office Coordinator or similar administrative role.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent attention to detail and proactive approach.
• Ability to format professional documents and client-facing materials.

Responsibilities

• Provide comprehensive administrative and business support across the organisation.
• Coordinate domestic and international travel arrangements.
• Assist with preparation, formatting and coordination of client proposals and presentations.
• Prepare reports and collate information from internal stakeholders.
• Oversee the administration of the company’s time and expense system.

Skills

Office Coordination

MS Office Proficiency

Communication Skills

Organisation Skills

Travel Arrangements

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

We are currently seeking an experienced and highly organised Office Coordinator to join a professional, fast-paced business in a varied role combining office coordination, business administration and operational support.

This is an excellent opportunity for someone who enjoys taking ownership of day-to-day office operations while providing valuable support across multiple teams. Working closely with HR, Finance, Operations and senior leadership, you will help ensure the smooth running of the business, coordinate key administrative processes and maintain high standards across business documentation and client-facing materials.

Key Responsibilities

• Provide comprehensive administrative and business support across the organisation, maintaining accurate records, documentation and internal processes.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transport and itineraries.
• Assist with the preparation, formatting and coordination of client proposals, business documents and presentations, ensuring materials are accurate, professional and delivered within deadlines.
• Prepare reports and collate information from internal stakeholders, maintaining consistent formatting, document control and company branding standards.
• Oversee the administration of the company's time and expense system, supporting users with submissions, monitoring outstanding entries and following up as required.
• Provide administrative support to HR, Finance and Leadership, including onboarding documentation and general coordination.
• Support the day-to-day running of the office, coordinating facilities, suppliers, equipment and office supplies.
• Liaise with internal stakeholders and external service providers to support efficient operations and effective internal processes.

The Ideal Candidate

• Previous experience in an Office Coordinator, Business Support, Senior Administrator or similar administrative role.
• Strong experience preparing professional documents, presentations, reports or client-facing materials.
• Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines.
• High levels of accuracy and attention to detail, with a proactive and structured approach to work.
• Strong communication and interpersonal skills, with the confidence to liaise across all levels of the business.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
• Comfortable working with business systems and coordinating administrative processes.
• Experience in a consulting, professional services or project-led environment would be an advantage.

Personal Attributes

You will be professional, dependable and proactive, with a strong sense of ownership and a practical, solutions-focused approach. You will enjoy working collaboratively, anticipating business needs and ensuring that tasks are completed efficiently and to a high standard.

Working Arrangements

This position offers a hybrid working model, with three days per week on-site.

If you are an organised and commercially aware administrator who enjoys a varied role with exposure to different areas of a business, we would be delighted to hear from you.