Office Co-Ordinator

Cpl Group; Dublin; On-site; EUR 35,000 - 43,000; Full time

Job summary

Cpl Group in Dublin City Centre is seeking a professional Receptionist / Office Coordinator for a temporary 3-week assignment. The role is 35 hours per week and onsite, with a pro rata salary of €38,803.

You will manage front-of-house, coordinate meetings, handle correspondence, and provide admin support to senior staff in a fast-paced office environment. Ideal candidates will have strong customer service, excellent communication, and outstanding organisational skills.

Qualifications

• Previous experience in reception, administration, office coordination, or a similar support role.
• Excellent customer service and stakeholder management skills.
• Strong communication skills, both written and verbal.
• Highly organised with strong attention to detail.
• Ability to manage multiple priorities and work independently.
• Proactive, adaptable, and solution-focused approach.
• Strong team player with the ability to build relationships across all levels of an organisation.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Teams.
• Professional and positive attitude with the ability to work effectively in a busy environment.

Responsibilities

• Manage the reception area and provide a professional first point of contact for visitors and stakeholders.
• Answer and direct incoming telephone calls and respond to general enquiries.
• Coordinate meeting rooms and support the day-to-day running of the office.
• Manage shared email inboxes and ensure timely responses to enquiries.
• Organise office supplies and stationery orders.
• Assist with travel arrangements, accommodation bookings, and event registrations.
• Provide administrative support to senior management, including diary management, reservations, bookings, data entry, and reporting.
• Maintain filing systems and ensure accurate record management.
• Liaise with suppliers, facilities teams, and external service providers.
• Support staff with office-related queries and coordinate any building or facilities issues.
• Assist with organising meetings and events.
• Issue office access materials and support general office security processes.
• Support ongoing projects and provide additional administrative assistance as required.

Skills

Reception experience

Customer service

Communication skills

Organised

Multitasking

Proactive

Team player

MS Office Suite

Job description

Receptionist / Office Coordinator (Temporary)

Location: Dublin City Centre

Contract: Temporary (3 Weeks)

Hours: 35 Hours per Week

Salary: €38,803 pro rata

Working Arrangement: Fully Onsite

About the Role

We are seeking a professional and organised Receptionist / Office Coordinator to provide front-of-house and administrative support within a busy office environment. This role is ideal for a candidate with strong customer service, administration, and office coordination experience who thrives in a fast-paced setting.

Key Responsibilities

• Manage the reception area and provide a professional first point of contact for visitors and stakeholders.
• Answer and direct incoming telephone calls and respond to general enquiries.
• Coordinate meeting rooms and support the day-to-day running of the office.
• Manage shared email inboxes and ensure timely responses to enquiries.
• Organise office supplies and stationery orders.
• Assist with travel arrangements, accommodation bookings, and event registrations.
• Provide administrative support to senior management, including diary management, reservations, bookings, data entry, and reporting.
• Maintain filing systems and ensure accurate record management.
• Liaise with suppliers, facilities teams, and external service providers.
• Support staff with office-related queries and coordinate any building or facilities issues.
• Assist with organising meetings and events.
• Issue office access materials and support general office security processes.
• Support ongoing projects and provide additional administrative assistance as required.

Skills & Experience

• Previous experience in reception, administration, office coordination, or a similar support role.
• Excellent customer service and stakeholder management skills.
• Strong communication skills, both written and verbal.
• Highly organised with strong attention to detail.
• Ability to manage multiple priorities and work independently.
• Proactive, adaptable, and solution-focused approach.
• Strong team player with the ability to build relationships across all levels of an organisation.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Teams.
• Professional and positive attitude with the ability to work effectively in a busy environment.

Ideal Candidate

The successful candidate will be friendly, professional, and highly organised, with a strong service-oriented mindset. They will be comfortable managing a varied workload, supporting multiple stakeholders, and ensuring the smooth day-to-day operation of the office