Executive Office & Projects Coordinator

Fmi; Ireland; On-site; EUR 55,000 - 75,000; Full time

Job summary

FMI Head Office in Dublin is seeking a highly organised Executive Support professional to provide proactive, confidential support to the Senior Leadership Team. This full-time, office-based role requires coordinating priorities, meetings, travel arrangements and communications to ensure strategic initiatives run smoothly.

In this office-based position, you will drive conference planning, tender coordination, corporate events and cross-functional project support, demanding judgement, independence

Qualifications

• Experience supporting senior leadership and managing competing priorities with discretion.
• Excellent organisational, communication and stakeholder management skills.

Responsibilities

• Provide proactive, confidential executive support to FMI's Senior Leadership Team, manage diaries, meetings, travel, and prepare briefing packs.
• Coordinate cross-functional business projects, timelines, action logs and progress updates.
• Assist tender and proposal processes with document preparation and submission tracking.
• Plan and deliver corporate conferences and events including venues, logistics and on-site support.
• Oversee facilities coordination and liaise with contractors and procurement to ensure service delivery.

Job description

FMI Head Office in Dublin is seeking a highly organised Executive Support professional to provide proactive, confidential support to the Senior Leadership Team. This full-time, office-based role requires coordinating priorities, meetings, travel arrangements and communications to ensure strategic initiatives run smoothly.

In this office-based position, you will drive conference planning, tender coordination, corporate events and cross-functional project support, demanding judgement, independence