Office Coordinator

GridBeyond Limited; Dublin; Hybrid; EUR 40,000 - 55,000; Full time

Benefits offered by this job

31 paid days off per year (including b

Pension with generous employer contrib

Medical cover plan with Irish Life

Job summary

GridBeyond Limited is seeking a highly organised Office Coordinator to manage the Citywest Headquarters’ day-to-day operations. You’ll provide essential administrative and operational support across Finance, Human Resources and the Executive Leadership Team.

The role requires a proactive communicator who can balance multiple priorities in a fast-paced environment, ensuring a positive workplace experience for staff, visitors and stakeholders.

Qualifications

• Proven experience as Office Coordinator/Office Administrator or similar role.
• Strong organisational and multi-tasking abilities with deadlines.
• Professional and approachable communication, both written and verbal.

Responsibilities

• Coordinate day-to-day administrative operations at Citywest HQ to ensure efficiency.
• Support C-Suite with correspondence, signatures, documents, and presentations.
• Manage executive calendars and meeting schedules, including board/AGM logistics.

Skills

Organisation

Communication

Multitasking

Discretion

Attention to detail

Independent work

Team collaboration

Relationship-building

Problem solving

Tools

Microsoft Office 365

Job description

GridBeyond is a global energy technology company accelerating the transition to a smarter, more sustainable energy system. By combining advanced AI, market expertise and real-time optimisation, we help businesses unlock value from distributed energy assets, including flexible demand, renewable generation and energy storage.

Founded in demand response, we have evolved into a market-leading energy intelligence platform, enabling customers to participate in critical energy markets while supporting grid stability and decarbonisation. Our ambition is simple: to create a more resilient, efficient and zero-carbon energy future.

How does GridBeyond do this?

We harness the power of AI, data and human expertise to connect, optimise and monetise energy assets across global markets. Working in partnership with our customers, we intelligently balance energy demand, generation and storage, helping organisations reduce costs, generate new revenue streams and contribute to a more sustainable energy ecosystem.

Through continuous innovation and a customer-first mindset, we transform complex energy challenges into commercial and environmental opportunities.

What's the business and culture like?

GridBeyond is a fast-growing, international company driven by innovation, purpose and collaboration. Over recent years, we have expanded significantly across Europe, North America, Asia-Pacific and beyond, bringing together talented people united by a shared mission to accelerate the energy transition.

With teams across Ireland, the UK, the US, Japan and Australia, we combine global ambition with a collaborative and connected culture. We value diverse perspectives, encourage bold thinking and empower our people to make a meaningful impact. At GridBeyond, you'll have the opportunity to work on cutting-edge technologies, solve real-world challenges and contribute to building a cleaner, smarter and more sustainable future.

What’s this role about?

We are looking for a highly organised and proactive Office Coordinator to ensure the smooth day-to-day operation of our Citywest Headquarters. This is a varied and hands-on role that sits at the heart of the business, providing essential administrative and operational support across multiple functions including Finance, Human Resources, and our Executive Leadership Team.

The successful candidate will be a confident communicator, a natural problem solver, and someone who thrives in a fast-paced environment. They will play a key role in creating a positive and efficient workplace experience for employees, visitors, and stakeholders.

Key Responsibilities:

• Coordinate and oversee the day-to-day administrative operations of our Citywest Headquarters, ensuring the office runs efficiently and professionally.
• Provide administrative support to the C-Suite team, including managing correspondence, obtaining signatures, preparing documents, presentations, and business communications.
• Coordinate executive calendars and meeting schedules, ensuring appointments are well organised and conflicts are proactively managed.
• Support the preparation and coordination of Board meetings, Annual General Meetings (AGMs), management meetings, and company-wide events, including the preparation and distribution of meeting materials, as required.
• Lead in the preparation and scheduling of social events for the Dublin office, and also for global colleagues.
• Provide administrative support across departments, including Human Resources and Finance, as required.
• Manage office supplies, stationery, kitchen provisions, and other workplace resources to ensure the office remains fully stocked and operational.
• Assist with travel bookings, meeting logistics, and event coordination.
• Act as the main point of contact for incoming and outgoing post, courier services, and general office enquiries.
• Welcome visitors and support the coordination of office activities, meetings, and events.
• Continuously identify opportunities to improve office processes and administrative efficiencies.
• Support additional ad hoc projects and administrative tasks as business needs arise.

Required Skills and Experience:

• Previous experience in an Office Coordinator, Office Administrator, Executive Assistant, or similar administrative role.
• Experience in HR and/or Finance functions would be advantageous, but not a requirement.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Professional, confident, and approachable communication style, both written and verbal.
• Ability to work independently while maintaining a collaborative approach across teams.
• High levels of discretion and professionalism when handling confidential information.
• Strong attention to detail and a commitment to delivering high-quality work.
• Comfortable working in a fast-paced, dynamic environment with changing priorities.
• Excellent relationship-building skills with colleagues, visitors, suppliers, and external stakeholders.
• Proficient in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience supporting senior leaders or executives would be advantageous but is not essential.

What Will Make You Stand Out?

• A proactive, solutions-focused mindset.
• Exceptional organisational and time-management skills.
• Strong customer service orientation and a willingness to help wherever needed.
• Positive attitude with the flexibility to adapt to changing business needs.
• A passion for creating an efficient, welcoming, and well-organised workplace environment.

What behaviors are rewarded at GridBeyond?

• Customer centric- We keep our customers at the forefront of every decision we make.
• Respect- We listen and value the rights, feelings and experiences of others.
• Integrity - We are committed to conducting ourselves with honesty, ethics, and transparency. We foster trust and respect with our colleagues, customers and partners.
• Agility- We value agility and the willingness to embrace new ideas and technologies.
• Collaboration- We foster a culture of cooperation, communication, and shared knowledge.

Can you tell me about the benefits?

• Excellent salary commensurate to experience
• 31 paid days off per year (including bank holidays), that increases over time (Prorated for part-time role)
• Pension with generous employer contribution
• Paid market leading medical cover plan with Irish Life or Medical allowance if you prefer
• Self-development funding
• Paid Maternity and Paternity Leave
• Flexible and hybrid working model
• Work from anywhere once a year

At GridBeyond, we are committed to fostering a diverse, equitable and inclusive workplace where everyone feels valued, respected and empowered to succeed. We believe that a variety of perspectives, experiences and backgrounds fuels innovation, strengthens collaboration and helps us achieve our mission of delivering a global zero-carbon future.