Executive Office Coordinator – Diary, Travel & Office Ops

Clancourt; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Prime office location in Dublin

Competitive salary and benefits

Job summary

Clancourt in Dublin is seeking an experienced Office & Executive Coordinator to manage the day-to-day office operations and provide high‑level support to the Joint CEOs. This in‑office, Monday to Friday role covers diary management, travel arrangements, supplier relationships, and administrative tasks to keep the Dublin office running smoothly.

You will oversee onboarding, health and safety, board meeting coordination, and liaison with senior executives and external partners, while handling

Qualifications

• Experience as Office Manager, Executive Assistant, or Personal Assistant.
• Experience in property, development, finance, or professional services helpful.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Discretion and professionalism are essential.
• Punctual, diligent, and reliable.
• Proficiency with MS Office and Canva.

Responsibilities

• Manage day‑to‑day office operations and supplier relationships.
• Provide diary, travel, and administrative support to Joint CEOs.
• Coordinate onboarding logistics for new starters and office inductions.
• Oversee health & safety, including fire safety checks and compliance.
• Assist with budgeting, invoicing, and office expenses.
• Coordinate board meetings and liaise with board members and senior executives.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Discretion

Punctuality

MS Office

Canva

Tools

Microsoft Office Suite (Outlook/Word/Excel/PowerPoint)

Canva

Job description

Clancourt in Dublin is seeking an experienced Office & Executive Coordinator to manage the day-to-day office operations and provide high‑level support to the Joint CEOs. This in‑office, Monday to Friday role covers diary management, travel arrangements, supplier relationships, and administrative tasks to keep the Dublin office running smoothly.

You will oversee onboarding, health and safety, board meeting coordination, and liaison with senior executives and external partners, while handling