Executive Assistant to the CEO: Strategic Scheduler & Liaison

Electricity Supply Board; Dublin; Hybrid; EUR 42,000 - 49,000; Full time

Benefits offered by this job

Mentoring

CSR opportunities

Sports and social clubs

Networking opportunities

Credit Union

Well-being programmes

Parental leave entitlements

Diversity & inclusion

Job summary

ESB is seeking an Executive Assistant to the CEO to provide trusted, confidential executive support and proactive coordination. The role involves managing the CEO’s diary, coordinating meetings, and engaging with internal and external stakeholders to ensure high standards of service and discretion.

Based at ESB Head Office in Dublin, the position offers a hybrid working pattern with at least two days in the office. Travel and out-of-hours work may be required to support the role.

Qualifications

• Experience supporting senior leaders in complex, professional environments.
• Excellent organisational and planning skills with the ability to manage multiple priorities and deliver to tight deadlines.
• Excellent written and verbal communication skills, with the ability to adapt communication style to different audiences.
• Proven ability to build trusted relationships and work effectively with a broad range of internal and external stakeholders.
• Excellent judgement, discretion and integrity when handling highly sensitive and confidential information.
• Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel and PowerPoint, together with an aptitude for learning and using new technologies and systems.
• Ability to work independently, take initiative and anticipate needs in a dynamic and fast-paced environment.
• Willingness to be available outside of normal working hours and work to tight deadlines.

Responsibilities

• Proactively manage the CEO's diary, priorities and commitments, ensuring optimal use of time and alignment with strategic business objectives.
• Act as a key point of contact on behalf of the CEO, building and maintaining effective relationships with internal and external stakeholders while exercising sound judgement and professionalism.
• Coordinate executive meetings, leadership events, Board and governance engagements, and other corporate activities, ensuring seamless planning and execution.
• Prepare high-quality correspondence, briefing materials, presentations and reports, ensuring accuracy, attention to detail and adherence to deadlines.
• Anticipate and resolve scheduling, logistical and operational challenges, proactively managing competing priorities in a fast-paced environment.
• Triage requests for CEO time, managing the flow of information and calendar.
• Manage confidential information relating to commercial, legal, governance, financial and people matters with the highest levels of discretion, integrity and professionalism.
• Collaborate closely with Executive Committee support teams and colleagues across ESB to ensure effective coordination, knowledge sharing and support for organisational priorities.

Skills

Executive support

Diary management

Stakeholder engagement

Calendar management

Coordination

Confidentiality

Microsoft 365

Travel coordination

Tools

SAP

SharePoint

SuccessFactors

Outlook

Teams

PowerPoint

Job description

ESB is seeking an Executive Assistant to the CEO to provide trusted, confidential executive support and proactive coordination. The role involves managing the CEO’s diary, coordinating meetings, and engaging with internal and external stakeholders to ensure high standards of service and discretion.

Based at ESB Head Office in Dublin, the position offers a hybrid working pattern with at least two days in the office. Travel and out-of-hours work may be required to support the role.