Executive Assistant to the Chief Executive Officer (CEO)

Electricity Supply Board; Dublin; Hybrid; EUR 42,000 - 49,000; Full time

Benefits offered by this job

Mentoring

CSR opportunities

Sports and social clubs

Networking opportunities

Credit Union

Well-being programmes

Parental leave entitlements

Diversity & inclusion

Job summary

ESB is seeking an Executive Assistant to the CEO to provide trusted, confidential executive support and proactive coordination. The role involves managing the CEO’s diary, coordinating meetings, and engaging with internal and external stakeholders to ensure high standards of service and discretion.

Based at ESB Head Office in Dublin, the position offers a hybrid working pattern with at least two days in the office. Travel and out-of-hours work may be required to support the role.

Qualifications

• Experience supporting senior leaders in complex, professional environments.
• Excellent organisational and planning skills with the ability to manage multiple priorities and deliver to tight deadlines.
• Excellent written and verbal communication skills, with the ability to adapt communication style to different audiences.
• Proven ability to build trusted relationships and work effectively with a broad range of internal and external stakeholders.
• Excellent judgement, discretion and integrity when handling highly sensitive and confidential information.
• Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel and PowerPoint, together with an aptitude for learning and using new technologies and systems.
• Ability to work independently, take initiative and anticipate needs in a dynamic and fast-paced environment.
• Willingness to be available outside of normal working hours and work to tight deadlines.

Responsibilities

• Proactively manage the CEO's diary, priorities and commitments, ensuring optimal use of time and alignment with strategic business objectives.
• Act as a key point of contact on behalf of the CEO, building and maintaining effective relationships with internal and external stakeholders while exercising sound judgement and professionalism.
• Coordinate executive meetings, leadership events, Board and governance engagements, and other corporate activities, ensuring seamless planning and execution.
• Prepare high-quality correspondence, briefing materials, presentations and reports, ensuring accuracy, attention to detail and adherence to deadlines.
• Anticipate and resolve scheduling, logistical and operational challenges, proactively managing competing priorities in a fast-paced environment.
• Triage requests for CEO time, managing the flow of information and calendar.
• Manage confidential information relating to commercial, legal, governance, financial and people matters with the highest levels of discretion, integrity and professionalism.
• Collaborate closely with Executive Committee support teams and colleagues across ESB to ensure effective coordination, knowledge sharing and support for organisational priorities.

Skills

Executive support

Diary management

Stakeholder engagement

Calendar management

Coordination

Confidentiality

Microsoft 365

Travel coordination

Tools

SAP

SharePoint

SuccessFactors

Outlook

Teams

PowerPoint

Job description

Executive Assistant to the Chief Executive Officer (CEO)

Vacancy Number: 29251

Category: Business

Job Type: Full-time

Position Description

The Executive Assistant (EA) to the Chief Executive Officer (CEO) is a highly trusted and confidential role that provides executive support to the CEO of ESB. The successful candidate will support the CEO's effectiveness through proactive executive support, stakeholder engagement, dynamic coordination and the seamless management of a complex and demanding schedule.

The successful candidate will work closely with senior leaders, colleagues and external stakeholders, ensuring the CEO's office operates efficiently, professionally and to the highest standards of confidentiality and service. The successful candidate will manage the CEO's time, triage and prioritise requests proactively, to ensure an efficient and quality performance.

We are seeking an individual who embodies ESB's behaviours of being Proactive, Collaborative, Respectful and Supportive, Accountable and Ethical, and Growing and Adaptive in everything they do.

Some travel and out-of-hours work may be required to support the effective performance of the role although this is not a routine part of the role.

Key Responsibilities

• Proactively manage the CEO's diary, priorities and commitments, ensuring optimal use of time and alignment with strategic business objectives
• Act as a key point of contact on behalf of the CEO, building and maintaining effective relationships with internal and external stakeholders while exercising sound judgement and professionalism
• Coordinate executive meetings, leadership events, Board and governance engagements, and other corporate activities, ensuring seamless planning and execution
• Prepare high-quality correspondence, briefing materials, presentations and reports, ensuring accuracy, attention to detail and adherence to deadlines.
• Anticipate and resolve scheduling, logistical and operational challenges, proactively managing competing priorities in a fast-paced environment
• Triage requests for CEO time, managing the flow of information and calendar
• Manage confidential information relating to commercial, legal, governance, financial and people matters with the highest levels of discretion, integrity and professionalism
• Collaborate closely with Executive Committee support teams and colleagues across ESB to ensure effective coordination, knowledge sharing and support for organisational priorities

Experience and Qualifications

• Demonstrated experience supporting senior leaders in a complex, professional environment
• Exceptional organisational and planning skills, with the ability to manage multiple priorities and deliver to tight deadlines
• Excellent written and verbal communication skills, with the ability to adapt communication style to different audiences
• Proven ability to build trusted relationships and work effectively with a broad range of internal and external stakeholders
• Excellent judgement, discretion and integrity when handling highly sensitive and confidential information
• Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel and PowerPoint, together with an aptitude for learning and using new technologies and systems
• Ability to work independently, take initiative and anticipate needs in a dynamic and fast-paced environment
• Willingness to be available outside of normal working hours and work to tight deadlines
• Previous Executive Assistant or Personal Assistant experience supporting executives, Board members or senior leadership teams.
• Experience using enterprise systems such as SAP, SharePoint and SuccessFactors

Location

This position will be based in ESB Head Office, 27 Fitzwilliam, Dublin 2.

Smart Working at ESB is designed to make ‘in-person’ time together as purposeful as possible while also enabling the effective use of digital tools and hybrid arrangements to preserve our commitment to flexibility. The successful candidate may work flexibly within the jurisdiction where they have been employed, with attendance at the workplace for in-person collaboration at least two days per week. All Smart Working arrangements are subject to regular review based on the operational requirements of the role, the team, and the business.

Reporting To

This role reports to the Senior Manager Company Secretary.

Why Work with Us?

• Opportunity to lead Ireland’s transition tonet zero carbon future
• Career developmentthrough mentoring andtraining
• Corporate Social Responsibility Opportunities
• Sports and Social Clubs
• Networking opportunities
• Credit Union
• Access to staff well-being programmes
• Generous parental leave entitlements
• Strong values-based and inclusive culture
• Strong commitment to diversity, equity and inclusion
• Great team environment working to our Core Values: Courageous, Caring, Driven and Trusted

€41,500 - €48,800 per annum, depending on experience.

Closing Date

16th Oct 2026

Interview

Candidates who are shortlisted for interview will complete a Behavioural Interview based on each of the following Behaviours, which underpin how we work at ESB and are critical to delivering our strategy:

Your application will be held in reserve for 6 months should you be suitable for the role.

The successful candidate will be required to evidence their right to work in the Republic of Ireland prior to commencement of employment.

Diversity, Equity and Inclusion Statement

ESB is committed to being an equal opportunities employer. We welcome applications from all sections of society and ensure that no one is discriminated against on the grounds of race, religion or belief, ethnicity or nationality, disability, age, citizenship, marital status, domestic or civil partnership status, sexual orientation or gender identity, or any other basis as protected by law.

Applicants who anticipate requiring assistance or reasonable accommodations for any part of the application or interview process may contact, in confidence, [e-mail].

About ESB

Join us in our mission to achieve a net-zero electricity system by 2040. ESB is Ireland’s leading energy utility, with activities spanning electricity generation, transmission and distribution, energy supply, energy services and international consultancy. Operating in Ireland, Northern Ireland and Great Britain, we invest over €1 billion each year to deliver a new energy future based on reliable, affordable zero-carbon electricity.