Executive Assistant & Office Operations Lead

StoneX Group Inc.; Dublin; On-site; EUR 42,000 - 65,000; Full time

Job summary

StoneX Group Inc. in Dublin seeks an Executive Assistant and Office Manager to partner with the Executive Director and senior leaders, ensuring smooth administrative operations across the office. This full-time role focuses on efficiency, discretion, and proactive support.

You will manage calendars, coordinate travel, prepare reports, handle confidential information, and assist in events, all while maintaining strong communication with internal teams and clients.

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with CRM systems (Salesforce) and office management software.

Responsibilities

• Provide comprehensive administrative support to the Executive Director and senior leaders, including calendars, meetings, and correspondence.
• Coordinate office workflow and streamline processes to improve efficiency.
• Oversee office operations, supplies, equipment and facilities.
• Assist in preparing reports, presentations and documents as needed.
• Manage travel arrangements and itineraries for the executive team.
• Handle confidential information with discretion and professionalism.
• Support client relationships and communications on behalf of the executive team.
• Organize and coordinate company events and meetings.
• Oversee operations staff and interns, monitoring performance and issues.
• Ensure prompt attendance with operations personnel.
• Perform other duties as needed.

Skills

Executive support

Office management

Calendar management

Communication

Discretion

Tools

Salesforce

Microsoft Office Suite

Job description

StoneX Group Inc. in Dublin seeks an Executive Assistant and Office Manager to partner with the Executive Director and senior leaders, ensuring smooth administrative operations across the office. This full-time role focuses on efficiency, discretion, and proactive support.

You will manage calendars, coordinate travel, prepare reports, handle confidential information, and assist in events, all while maintaining strong communication with internal teams and clients.