Executive Assistant

Lex Consultancy Recruitment; Dublin; Hybrid; EUR 50,000 - 65,000; Full time

Benefits offered by this job

Pension

Hybrid working model (3 days in office

2 remote)

Private healthcare

Dental cover

TaxSaver

Bike to Work

25 days annual leave

Job summary

Lex Consultancy Recruitment is seeking an experienced Executive Assistant to join a leading global financial services organisation based in Dublin 2. The role involves close collaboration with the CEO and senior leadership, supporting executive operations in a fast-paced corporate environment.

You will manage diaries, coordinate travel, prepare presentations, and handle confidential communications while supporting day-to-day office administration.

Qualifications

• 2+ years’ experience in an Executive Assistant or PA role.
• Experience in corporate or professional services desirable.
• Strong diary management and travel coordination experience.
• Excellent communication and organisational skills.
• Professional, proactive and detail‑oriented.
• Experience in financial services is advantageous but not essential.

Responsibilities

• Provide full Executive Assistant support to the CEO.
• Manage complex diary coordination, meetings, and scheduling.
• Coordinate travel, itineraries, and logistics.
• Prepare presentations, reports, and briefing documentation.
• Manage confidential correspondence and communications.
• Organise meetings, team events, and group travel arrangements.
• Support day-to-day office administration and coordination.
• Liaise with suppliers, vendors, and facilities providers.
• Support Health & Safety coordination and office compliance.
• Take meeting minutes and track actions where required.

Skills

Diary management

Travel coordination

Meeting coordination

Communication

Organisational skills

Attention to detail

Tools

Microsoft Office

PowerPoint

Email management

Job description

We are currently seeking an experienced and highly organised Executive Assistant to join a leading global financial services organisation based in Dublin 2.

This is an exciting opportunity to join a professional and collaborative business with a strong international presence. Working closely with the CEO and senior leadership team, this role will suit a proactive, polished, and adaptable professional who enjoys operating in a fast-paced corporate environment.

The successful candidate will play a key role in supporting executive operations while contributing to the smooth day-to-day running of the office.

Key Responsibilities:

• Provide full Executive Assistant support to the CEO
• Manage complex diary coordination, meetings, and scheduling
• Coordinate travel, itineraries, and logistics
• Prepare presentations, reports, and briefing documentation
• Manage confidential correspondence and communications
• Organise meetings, team events, and group travel arrangements
• Support day-to-day office administration and coordination
• Liaise with suppliers, vendors, and facilities providers
• Support Health & Safety coordination and office compliance
• Take meeting minutes and track actions where required

About You

• 2+ years’ experience within an Executive Assistant or PA role
• Previous experience within a corporate or professional services environment
• Strong diary management and travel coordination experience
• Excellent communication and organisational skills
• Highly professional with strong attention to detail
• A proactive, flexible, and team-oriented approach
• Experience within financial services is advantageous but not essential

What’s on Offer

• Pension
• Hybrid working model (3 days in office / 2 remote)
• Exposure to senior leadership within a global organisation
• Professional and collaborative culture
• 25 days annual leave
• Private healthcare and dental cover
• TaxSaver and Bike to Work scheme