Executive Assistant / Office Manager

StoneX Group Inc.; Dublin; On-site; EUR 42,000 - 65,000; Full time

Job summary

StoneX Group Inc. in Dublin seeks an Executive Assistant and Office Manager to partner with the Executive Director and senior leaders, ensuring smooth administrative operations across the office. This full-time role focuses on efficiency, discretion, and proactive support.

You will manage calendars, coordinate travel, prepare reports, handle confidential information, and assist in events, all while maintaining strong communication with internal teams and clients.

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with CRM systems (Salesforce) and office management software.

Responsibilities

• Provide comprehensive administrative support to the Executive Director and senior leaders, including calendars, meetings, and correspondence.
• Coordinate office workflow and streamline processes to improve efficiency.
• Oversee office operations, supplies, equipment and facilities.
• Assist in preparing reports, presentations and documents as needed.
• Manage travel arrangements and itineraries for the executive team.
• Handle confidential information with discretion and professionalism.
• Support client relationships and communications on behalf of the executive team.
• Organize and coordinate company events and meetings.
• Oversee operations staff and interns, monitoring performance and issues.
• Ensure prompt attendance with operations personnel.
• Perform other duties as needed.

Skills

Executive support

Office management

Calendar management

Communication

Discretion

Tools

Salesforce

Microsoft Office Suite

Job description

Overview

Connecting clients to markets – and talent to opportunity.

Overview

Connecting clients to markets – and talent to opportunity.

With 4,500+ employees and over 300,000 commercial, institutional, payments, and retail clients, we operate from more than 70 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Business Segment Overview

Commercial : With boots on the ground authenticity at the heart of everything we do, our comprehensive array of commercial products and services enable you to work directly with our clients, across hedging, risk management, execution and clearing, OTC products, commodity finance and more.

Position Purpose

The Executive Assistant and Office Manager will work closely with the Executive Director and other senior leaders to provide administrative support and manage office operations. This role is essential for ensuring the smooth and efficient functioning of the office and supporting the executive team in achieving their goals.

Responsibilities

• Provide comprehensive administrative support to the Executive Director and other senior leaders, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate office workflow and streamline operational processes to improve efficiency.
• Oversee office operations, including managing office supplies, equipment, and facilities.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Manage travel arrangements and itineraries for the executive team.
• Handle confidential information with discretion and professionalism.
• Support the Executive Director in managing client relationships and communications.
• Assist in the organization and coordination of company events and meetings.
• Oversee the operations staff and interns, and stay current on staff performance and issues.
• Maintain prompt and regular attendance with operations personnel.
• Perform other duties and responsibilities as needed.

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem‑solving skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with CRM systems (Salesforce) and office management software.

Working environment

• In Office