Executive Assistant (8 month contract)

RECRUITERS; Dublin; Hybrid; EUR 46,000 - 62,000; Full time

Job summary

Recruiters.ie is seeking an experienced Executive Assistant to support three senior executives within a fast-paced AI and Data function. This 8-month maternity cover offers an immediate start and a Dublin-based hybrid working arrangement.

You will manage calendars across time zones, coordinate travel and expenses, prepare board materials and support leadership reporting. You will also organise meetings, events and cross-team communications with discretion and proactive problem-solving.

Qualifications

• Previous Executive Assistant experience, supporting multiple senior executives.
• Excellent organisational skills and ability to prioritise competing demands.
• Strong written and verbal communication with liaising at all levels.
• Proactive, solutions-focused and autonomous work style.
• Attention to detail and handling confidential information.
• Experience coordinating complex calendars, travel, expenses, meetings.
• Flexible, adaptable and able to hit the ground running.

Responsibilities

• Managing complex calendars across multiple time zones.
• Coordinating domestic and international travel arrangements.
• Managing expenses, corporate card reconciliations and purchase orders.
• Organising leadership meetings, agendas, notes and follow-ups.
• Supporting leadership reporting and team communications.
• Coordinating workshops, offsites, events, meeting rooms and catering.
• Preparing materials for board meetings and senior engagements.
• Providing general administrative support across the leadership team.
• Managing competing priorities independently and proactively resolving day-to-day challenges.

Skills

Calendar management

Travel coordination

Executive support

Communication

Problem solving

Confidentiality

Organisational skills

Job description

We are seeking an experienced and proactive Executive Assistant to provide support to three senior executives within a fast-paced AI and Data function. This is an excellent opportunity for an organised, solutions-focused professional who enjoys working in a dynamic environment, managing competing priorities and ensuring senior leaders and their teams operate effectively.

The role is offered as an 8-month maternity cover contract, with an immediate start preferred to allow for a comprehensive handover.

Location: Dublin 18 (Hybrid)

Salary: €54,000 per year pro rata

The Role

You will provide high-quality executive and administrative support to three senior stakeholders, coordinating day-to-day activities while supporting wider leadership and team operations.

Key responsibilities include:

• Managing complex calendars, scheduling meetings across multiple time zones and proactively resolving diary conflicts.
• Coordinating domestic and international travel arrangements.
• Managing expenses, corporate card reconciliations, purchase orders and procurement-related administration.
• Organising leadership and team meetings, including preparing agendas, capturing notes, tracking actions and following up with stakeholders.
• Supporting leadership reporting, team communications and recurring business processes.
• Coordinating workshops, offsites, events, meeting rooms and catering.
• Preparing and coordinating materials for board meetings and other senior-level engagements.
• Providing general administrative support across the leadership team and wider function.
• Managing competing priorities independently, anticipating requirements and proactively resolving day-to-day challenges.

About You

We are looking for someone who is confident supporting multiple senior stakeholders and can quickly establish themselves in a busy, collaborative environment.

You will ideally bring:

• Previous Executive Assistant experience, ideally supporting multiple senior executives simultaneously.
• Excellent organisational skills and the ability to prioritise competing demands effectively.
• Strong written and verbal communication skills, with the confidence to liaise with stakeholders at all levels.
• A proactive, solutions-focused approach, with strong problem-solving skills and the ability to work autonomously.
• Excellent attention to detail and the ability to manage confidential information with discretion.
• Experience coordinating complex diaries, travel, expenses, meetings and leadership activities.
• A flexible and adaptable approach, with the ability to take ownership and hit the ground running.

By applying to this job, your CV will be assessed by a consultant from Recruiters.ie for the position described and your CV may be added to our secure applicant tracking system however your details will never be shared to any other third party without your consent.