Executive Assistant

E‑Frontiers; Dublin; Hybrid; EUR 37,000 - 41,000; Full time

Job summary

E‑Frontiers is seeking an organised Executive Assistant to support senior management in Dublin on a hybrid basis. This 8-month contract includes calendar management, travel coordination, and minutes preparation, with a focus on maintaining productivity and professional communication.

You will assist with budgets, documents, and departmental projects while maintaining spreadsheets and reports, requiring strong organisational and communication skills.

Qualifications

• Previous experience as an Executive Assistant or in a similar administrative role within a corporate environment.
• Experience supporting senior or executive management and engaging professionally with senior stakeholders.
• Excellent organisational skills, strong attention to detail and the ability to manage competing priorities.
• Proficiency in Microsoft Office and other desktop software, with experience maintaining spreadsheets, databases and reports.
• Familiarity with departmental budgets, expenses and general business processes.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel arrangements, handle telephone enquiries and prepare meeting minutes.
• Prepare correspondence, reports, presentations and other business documents, ensuring accuracy and professionalism.
• Assist with departmental budgets, expense reporting and the maintenance of financial records.
• Maintain spreadsheets, databases and department records, order supplies and support the smooth running of daily operations.
• Act as an administrative point of contact for internal and external stakeholders, coordinate departmental projects and processes, and conduct research as required.

Skills

Administrative Experience

Senior-Level Support

Organisation & Communication

Technical Skills

Commercial Awareness

Job description

Contract: 8 months, with potential for extension
Start Date: Last week of October 2026
Location: Dublin, hybrid
Rate: €200-€220 per day

The Opportunity:

Executive Assistant

We are seeking an organised and proactive Executive Assistant to support day-to-day operations within a dynamic, global payments technology business connecting consumers, businesses and financial institutions worldwide.

This is an excellent opportunity for an experienced Executive Assistant to work closely with senior management, providing essential administrative support while helping coordinate departmental activities, budgets and projects.

Responsibilities:

• Executive Support: Manage calendars, schedule meetings, coordinate travel arrangements, handle telephone enquiries and prepare meeting minutes.
• Documentation & Reporting: Prepare correspondence, reports, presentations and other business documents, ensuring accuracy and professionalism.
• Budget & Expense Management: Assist with departmental budgets, expense reporting and the maintenance of financial records.
• Departmental Coordination: Maintain spreadsheets, databases and department records, order supplies and support the smooth running of daily operations.
• Stakeholder & Project Support: Act as an administrative point of contact for internal and external stakeholders, coordinate departmental projects and processes, and conduct research as required.

About You:

• Administrative Experience: Previous experience as an Executive Assistant or in a similar administrative role within a corporate environment.
• Senior-Level Support: Experience supporting senior or executive management and engaging professionally with senior stakeholders.
• Organisation & Communication: Excellent organisational skills, strong attention to detail and the ability to manage competing priorities.
• Technical Skills: Proficiency in Microsoft Office and other desktop software, with experience maintaining spreadsheets, databases and reports.
• Commercial Awareness: Familiarity with departmental budgets, expenses and general business processes. A college degree is advantageous but not essential.