Senior Executive Assistant - Hybrid (Dublin, 8-Month Contract)

RECRUITERS; Dublin; Hybrid; EUR 46,000 - 62,000; Full time

Job summary

Recruiters.ie is seeking an experienced Executive Assistant to support three senior executives within a fast-paced AI and Data function. This 8-month maternity cover offers an immediate start and a Dublin-based hybrid working arrangement.

You will manage calendars across time zones, coordinate travel and expenses, prepare board materials and support leadership reporting. You will also organise meetings, events and cross-team communications with discretion and proactive problem-solving.

Qualifications

• Previous Executive Assistant experience, supporting multiple senior executives.
• Excellent organisational skills and ability to prioritise competing demands.
• Strong written and verbal communication with liaising at all levels.
• Proactive, solutions-focused and autonomous work style.
• Attention to detail and handling confidential information.
• Experience coordinating complex calendars, travel, expenses, meetings.
• Flexible, adaptable and able to hit the ground running.

Responsibilities

• Managing complex calendars across multiple time zones.
• Coordinating domestic and international travel arrangements.
• Managing expenses, corporate card reconciliations and purchase orders.
• Organising leadership meetings, agendas, notes and follow-ups.
• Supporting leadership reporting and team communications.
• Coordinating workshops, offsites, events, meeting rooms and catering.
• Preparing materials for board meetings and senior engagements.
• Providing general administrative support across the leadership team.
• Managing competing priorities independently and proactively resolving day-to-day challenges.

Skills

Calendar management

Travel coordination

Executive support

Communication

Problem solving

Confidentiality

Organisational skills

Job description

Recruiters.ie is seeking an experienced Executive Assistant to support three senior executives within a fast-paced AI and Data function. This 8-month maternity cover offers an immediate start and a Dublin-based hybrid working arrangement.

You will manage calendars across time zones, coordinate travel and expenses, prepare board materials and support leadership reporting. You will also organise meetings, events and cross-team communications with discretion and proactive problem-solving.