Temporary Executive Assistant

Spencer Recruitment; Dublin; On-site; EUR 36,000 - 48,000; Full time

Job summary

Spencer Recruitment is seeking an experienced Executive Assistant / Senior Administrator for an immediate-start temporary position in Dublin. You will provide high-level administrative support to senior leadership, manage complex diaries, coordinate meetings, and act as a reliable point of contact for stakeholders.

The role involves general office coordination, event support, travel arrangements and contributing to process improvements in a busy, on-site environment.

Qualifications

• Previous experience as an Executive Assistant or Senior Administrator.
• Highly organised with the ability to manage multiple priorities in a fast-paced environment.
• Proactive, dependable and able to work independently.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage diaries, meetings and schedules.
• Coordinate internal and external meetings, venues, and catering.
• Prepare reports and documents, and handle confidential information with discretion.
• Organise travel arrangements and itineraries when required.
• Support office administration, supplies and general day-to-day operations.
• Assist with events and ad hoc administrative projects.
• Maintain accurate records and deadlines.

Skills

Diary management

Scheduling

Communication

Microsoft Office

Stakeholder liaison

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Temporary Executive Assistant / Senior Administrator

Dublin | On-site |

Spencer Recruitment is partnering with a leading sporting organisation to recruit an experienced Executive Assistant / Senior Administrator for an immediate-start temporary position.

This is a busy and varied role supporting senior leadership while helping to ensure the smooth day-to-day running of the office. It would suit a highly organised, efficient and dependable administrator who is comfortable managing competing priorities in a fast-paced environment.

The successful candidate must be available to begin immediately or at very short notice.

The Role

You will provide high-level administrative and organisational support to senior members of the organisation. You will manage schedules, coordinate meetings, prepare documents and act as a reliable point of contact for colleagues and external stakeholders.

Alongside executive support, you will assist with general office coordination, events and other administrative projects as required.

Key Responsibilities

• Provide professional administrative support to senior leadership.
• Manage busy diaries, meetings, appointments and schedules.
• Coordinate internal and external meetings, including rooms, materials and catering.
• Prepare correspondence, reports, presentations and other documents.
• Organise travel arrangements and prepare itineraries when required.
• Monitor emails, follow up on actions and help senior colleagues manage priorities.
• Liaise professionally with staff, suppliers and external stakeholders.
• Handle confidential and sensitive information with discretion.
• Support office administration, supplies and general day-to-day operations.
• Assist with events, logistics and ad hoc administrative projects.
• Maintain accurate records and ensure deadlines are followed up.
• Identify practical ways to improve administrative processes and efficiency.

About You

• Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, Office Coordinator or similar.
• Highly organised, efficient and capable of managing several priorities at once.
• Confident supporting senior leaders and communicating with senior stakeholders.
• Proactive, dependable and comfortable working independently.
• Excellent written and verbal communication skills.
• Strong attention to detail and a professional approach.
• Able to remain calm and organised in a busy working environment.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Experience working in a sporting, membership, events or fast-paced organisation would be advantageous.
• Available to start immediately or at very short notice.

What's on Offer

• Full-time temporary contract until December 2026.
• Immediate start.
• On-site position in Dublin.
• Opportunity to work with a leading sporting organisation.
• Varied role supporting senior leadership and wider office operations.