Executive Assistant

Harvey Nash; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Job summary

Harvey Nash in Dublin- area is seeking an organised Executive Assistant to support day-to-day departmental operations in a corporate environment. You will provide comprehensive administrative support, coordinating activities with senior management and key stakeholders to ensure smooth operations.

The role involves calendar management, travel arrangements, expense reporting, meetings, and preparing presentations with confidentiality and discretion.

Qualifications

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in desktop applications and standard office software.
• Knowledge of departmental budgets and expense management.
• Strong attention to detail, discretion, and the ability to handle confidential information.
• Ability to manage multiple priorities, work independently, and collaborate effectively with stakeholders.

Responsibilities

• Provide general administrative support, including telephone coverage, calendar management, meeting scheduling, and travel arrangements.
• Manage expense reporting, meeting minutes, correspondence, filing, and departmental records.
• Prepare professional correspondence, memoranda, reports, presentations, and other documentation using relevant software applications.
• Assist with departmental budget preparation and maintenance.
• Support department-specific programmes, projects, and processes.
• Maintain spreadsheets and databases to track departmental information and activities.
• Research specific topics and prepare reports as required.
• Act as an administrative liaison with internal teams and external stakeholders.
• Coordinate office supplies, incoming mail, document copying, and other general office requirements.
• Monitor and coordinate the work of other employees or temporary staff, where required.
• Previous administrative experience in a corporate environment.
• Experience supporting senior and executive-level management and interacting with senior customers is highly desirable.

Skills

Organisation

Time-management

Communication

Office software

Budget knowledge

Discretion

Stakeholder liaison

Job description

Our client is seeking an organised, proactive, and detail-oriented Executive Assistant to support day-to-day departmental operations in a corporate environment. This role involves providing comprehensive administrative support, coordinating departmental activities, and working closely with senior management and key stakeholders to ensure smooth and efficient operations.

• Provide general administrative support, including telephone coverage, calendar management, meeting scheduling, and travel arrangements.
• Manage expense reporting, meeting minutes, correspondence, filing, and departmental records.
• Prepare professional correspondence, memoranda, reports, presentations, and other documentation using relevant software applications.
• Assist with departmental budget preparation and maintenance.
• Support department-specific programmes, projects, and processes.
• Maintain spreadsheets and databases to track departmental information and activities.
• Research specific topics and prepare reports as required.
• Act as an administrative liaison with internal teams and external stakeholders.
• Coordinate office supplies, incoming mail, document copying, and other general office requirements.
• Monitor and coordinate the work of other employees or temporary staff, where required.
• Previous administrative experience in a corporate environment.
• Experience supporting senior and executive-level management and interacting with senior customers is highly desirable.

Skills & Competencies

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in desktop applications and standard office software.
• Knowledge of departmental budgets and expense management.
• Strong attention to detail, discretion, and the ability to handle confidential information.
• Ability to manage multiple priorities, work independently, and collaborate effectively with stakeholders.

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