Executive Assistant

Redstart; Dublin; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Annual performance bonus up to 10%

Private Health Insurance

Job summary

Redstart in Dublin 2 is seeking an Executive Assistant to provide high-level administrative support to senior executives. The role includes diary and inbox management, drafting communications, preparing presentations and reports, travel arrangements, and ad hoc project support.

The ideal candidate has 3+ years supporting executives, exceptional written communication, and strong Microsoft Office skills, with the ability to multi-task in a fast-paced environment.

Qualifications

• 3+ years of experience supporting executives or heads of department.
• Excellent written communication and proofreading skills.

Responsibilities

• Take dictation in person or over the phone.
• Draft and proof-read written communications.
• Prepare presentations, reports, agendas and other documents.
• Manage extensive inbox and calendar across calendars/time zones.
• Coordinate travel arrangements (domestic and international).
• Support board-related meetings and ad hoc projects.

Skills

Dictation

Written communications

Presentations

Reports

Agendas

Inbox management

Diary management

Travel arrangements

Multi-tasking

Microsoft Office

Tools

Microsoft Office

SharePoint

Job description

Benefits: Annual performance bonus up to 10%, Private Health Insurance

Contract: Permanent employment contract, full time.

Location: Dublin 2 (city centre)

Hybrid/On-site: On-site

Industry: Pharmaceutical and Investments

Our client is a Pharmaceutical company and requires an Executive Assistant to provide administrative assistance to senior executives.

Day-to-day tasks will include managing written communications on behalf of executives, managing expense reports and providing project support when needed.

Key responsibilities:

• Taking dictation in-person or over the phone
• Drafting and proof-reading written communications
• Prepare Word, Excel, PowerPoint presentations, reports, agendas and other documentation as required to support company projects
• Extensive inbox management, flagging emails that require attention/response with the appropriate level of urgency
• Extensive diary management across multiple calendars and time-zones and resolve any scheduling issues in an efficient manner
• Logging day-to-day expenses and managing reconciliation reports
• Travel arrangements - both domestic and international
• Coordinating meetings on behalf of the Board of Directors – draft agendas, circulate board packs and dial-ins etc
• Screen incoming telephone calls
• Support and complete ad hoc projects as assigned

The ideal candidate will have:

• 3 years+ in supporting executives or heads of department.
• Excellent written communication skills, including proper use of grammar and spelling; experienced in proof-reading.
• The ability to conserve Executives' time by reading, researching, collecting and analysing information in advance as needed.
• The ability to function well and multi-task in a fast-paced, entrepreneurial environment.
• Expert proficiency in Microsoft Office, including Word, Excel and PowerPoint.
• Adeptness at working with technology and able to assist colleagues with any IT-related queries.
• Commitment to excellence and perform duties at the highest level possible on a consistent basis.
• A team player mind-set and take a team-oriented experience and approach to projects.
• The ability to think outside of the box with a sense of urgency.
• Exceptional organisational and time-management skills.
• Experience in the professional services, finance or pharmaceutical industries a plus.
• Experience in Microsoft SharePoint a plus