Executive Assistant

Morgan McKinley; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Morgan McKinley is seeking a well-organised Executive Assistant in Dublin to provide top-level support for high-level executives in a global pharmaceutical organisation. The role involves calendar management, scheduling meetings, taking minutes, and drafting documents to assist executives.

You will respond to emails on the executive's behalf, draft slides and meeting notes, arrange travel, itineraries and expense reports, and help organise corporate events.

Qualifications

• Minimum 4 years experience supporting Senior Leaders.
• Proficient in Microsoft Office suite in particular MS PowerPoint.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.
• Previous experience working in Pharma or manufacturing.

Responsibilities

• Calendar management for executives.
• Schedule department and Global meetings, and take accurate minutes.
• Responding to emails and document requests on behalf of executives.
• Draft slides, meeting notes and documents for executives.
• Book travel, prepare itineraries and prepare expense reports.
• Assist with organising corporate events.

Skills

Calendar management

Written & verbal communication

Detail oriented

Multi-tasking

Time management

Tools

Microsoft PowerPoint

MS Office

Job description

Our client is seeking a well organised and detail orientated Executive Assistant to join there global Pharmaceutical organisation here in Dublin. The ideal candidate will provide top-level assistance for high level executives. They should be well-organised and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Schedule department and Global meetings, and take accurate minutes
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Book Travel, prepare itineraries and prepare expense reports
• Assist with organising corporate events

Qualifications

• Minimum 4 years experience supporting Senior Leaders
• Proficient in Microsoft Office suite in particular MS PowerPoint
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Previous experience working in Pharma or manufacturing.