Executive Assistant

Engage People Recruitment; Dublin; On-site; EUR 45,000 - 55,000; Full time

Benefits offered by this job

Career development

Job summary

Engage People Recruitment in Dublin is seeking an experienced Executive Assistant with a strong insurance background to support the CFO, CRO and COO in a fast-paced environment.

You will manage complex diaries, coordinate governance activities, prepare board packs and liaise with senior stakeholders and external partners.

This is a permanent, full-time role with clear career progression and exposure to a growing insurance business.

Qualifications

• Significant experience in Executive Assistant or Senior PA roles.
• Strong background in insurance industry highly desirable.
• Experience supporting multiple C-suite executives.

Responsibilities

• Manage diaries, meetings, travel and scheduling for CFO, CRO and COO.
• Triage emails, prioritise meetings and act as main contact for correspondence.
• Take minutes at executive meetings and follow up on actions.
• Prepare board packs, agendas and executive documents.
• Coordinate meetings with regulators, partners and clients.
• Track deliverables, deadlines and strategic initiatives.
• Support confidential HR, governance and legal matters.
• Assist with strategic initiatives and business projects.
• Liaise with internal teams to ensure objectives are delivered.
• Coordinate leadership meetings and off-site events.

Skills

Executive support

Diary management

Stakeholder management

Communication

Attention to detail

Tools

Microsoft Office

Job description

Location: Dublin
Contract: Full-time, Permanent
Salary: €50,000+ depending on experience

About the Role

Executive Assistant - Insurance

Location: Dublin
Contract: Full-time, Permanent
Salary: €50,000+ depending on experience

We are looking for an experienced and highly organised Executive Assistant with a strong insurance background to provide high-level support to the senior leadership team of a growing insurance business.

This is a key position within the organisation, supporting the CFO, CRO and COO and acting as a central point of coordination across executive activity, governance, business operations and stakeholder engagement.

The successful candidate will be comfortable working in a fast-paced, regulated environment and will have the confidence, commercial awareness and attention to detail required to operate at senior level.

This is an excellent opportunity for an experienced Insurance professional looking to take their career to the next level and work closely with senior decision-makers.

Key Responsibilities

• Manage complex and dynamic diaries, meetings, travel arrangements and scheduling for the CFO, CRO and COO.
• Act as the main point of contact for incoming correspondence, email triage and meeting prioritisation.
• Attend key executive meetings, take accurate minutes and actions, and follow up with relevant stakeholders to ensure delivery.
• Prepare high-quality executive documents, presentations, agendas, board packs and reports.
• Coordinate meetings with senior stakeholders, board members, regulators, external partners and clients.
• Ensure meeting materials, minutes and actions are prepared, circulated and followed through.
• Track key executive deliverables, deadlines and strategic initiatives.
• Carry out specific projects, research and analysis as required by the senior leadership team.
• Support confidential HR, governance and legal matters, including director correspondence and evaluations.
• Assist with key strategic initiatives and business projects.
• Liaise with senior internal stakeholders to ensure priorities and business objectives are delivered effectively.
• Coordinate the scheduling and logistics of leadership meetings, off-site events and wider business events.
• Work closely with teams across the business, including Marketing and Operations, to ensure smooth delivery of executive and corporate activities.

About You

• Significant experience working in an Executive Assistant, Senior PA or similar senior support role.
• A strong background within the insurance industry - this is highly desirable.
• Experience supporting multiple C-suite or senior executives.
• Excellent organisational and time-management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• The confidence to deal with senior stakeholders, clients and external partners.
• Excellent attention to detail and a high level of discretion when handling confidential information.
• An understanding of the Irish insurance market, terminology and business environment.
• Experience with corporate governance, board procedures or regulatory environments would be advantageous.
• A proactive, commercially minded approach with the ability to anticipate what senior executives need before they ask.

What's on Offer

• Salary of €50,000+, depending on experience.
• Permanent, full-time position.
• The opportunity to work closely with a senior leadership team.
• A high-profile role within a growing insurance organisation.
• Excellent opportunity for career development and progression.