Executive Assistant

Joss Search; Dublin; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Private Health and Life Insurance

Pension Scheme

Travel Saver Ticket

Fitness Reimbursement

1 day working from home office

Annual salary reviews

Job summary

Joss Search is recruiting an Executive Assistant for a highly reputable international investment firm in Dublin. You will provide comprehensive support to a team of investment professionals, handling complex diary management, travel bookings, expenses, and ad hoc event support.

Based in Dublin offices, the role offers a collaborative, fast-paced environment with a flat structure and inclusive culture. The package includes private health and life insurance, a pension scheme, travel saver, fitness

Qualifications

• Proven experience in a Team Assistant, EA or PA capacity within Financial Services or Professional Services.
• Be happy supporting a team of investment professionals, not seeking a 1:1 EA role.
• Be a team player, caring about the team / deals being supported.
• Be meticulous and accurate working at a fast pace.
• Be able to multitask and adapt with ever-changing priorities.
• Be positive and "can-do" by nature, enjoying supporting those around you!

Responsibilities

• Complex diary management, arranging meetings across multiple time zones.
• Extensive planning and organising global door to door business travel.
• Expense management.
• Managing phone calls, gatekeeping and message taking.
• Scanning, printing, coordination of signing and distribution of documents.
• Organisation of both internal and external events.
• Facilitate ad hoc projects.

Skills

Diary management

Travel planning

Expense management

Communication

Organisational skills

Tools

Microsoft 365

Job description

We’re excited to be recruiting an Executive Assistant role for a highly reputable international investment firm in Dublin.

Based in beautiful offices in Dublin, the firm provides a modern office environment with a very collaborative team both in Dublin, London and wider European offices. The Dublin office has been described as hard working and super fun, with a flat structure and fully inclusive culture.

In this role you will be supporting a team of investment professionals, with full organisational and secretarial tasks, including complex diary management, travel bookings, processing expenses and providing ad-hoc event support.

The firm is one we know well in London, and they truly are one of the best employers in terms of the calibre of individuals they hire, the bonus and benefits they offer, and we have excellent testimonials from candidates we’ve placed there!

MAIN DUTIES

These roles will encompass the following duties:

• Complex diary management, arranging meetings across multiple time zones
• Extensive planning and organising global door to door business travel
• Expense management
• Managing phone calls, gatekeeping and message taking
• Scanning, printing, coordination of signing and distribution of documents
• Organisation of both internal and external events
• Facilitate ad hoc projects

THE CANDIDATE

You must:

• Proven experience in a Team Assistant, EA or PA capacity within Financial Services or Professional Services
• Be happy supporting a team of investment professionals, not seeking a 1:1 EA role
• Have experience using Microsoft 365, booking travel and meeting organisation
• Be a team player, caring about the team / deals being supported
• Be meticulous and accurate working at a fast pace
• Be able to multitask and adapt with ever-changing priorities
• Be positive and "can-do" by nature, enjoying supporting those around you!

THE PACKAGE

• Competitive salary depending on experience
• Annual salary reviews
• Private Health and Life Insurance
• Pension Scheme
• Travel Saver Ticket
• Fitness Reimbursement
• 1 day working from home office

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.