Senior Administrator - 6 Month FTC

IPL Schoeller; Dublin; Hybrid; EUR 35,000 - 48,000; Full time

Job summary

IPL Schoeller is seeking an experienced Administrative Assistant to provide dedicated support to our teams in Europe and North America, with a focus on the Dublin office. The role requires proactivity, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will support senior leaders, manage calendars, arrange travel, coordinate meetings, and handle sensitive information with integrity, ensuring smooth day-to-day office operations in Dublin.

Qualifications

• Minimum of 5 years' experience supporting senior leaders in a corporate environment.
• Ability to manage competing priorities and work independently.
• Strong stakeholder management and interpersonal skills.
• High level of discretion, integrity, and professionalism.
• Advanced Microsoft Office skills, especially PowerPoint and Excel.

Responsibilities

• Provide day-to-day administrative support to senior leaders.
• Manage diaries and calendars, coordinating meetings across stakeholders and locations.
• Arrange business travel, including flights, accommodation, transport and detailed travel itineraries.
• Organise internal and external meetings, including booking meeting rooms, venues, catering and other logistics.
• Support the preparation and coordination of meetings, ensuring relevant information and materials are available in advance.
• Process expenses, invoices and other administrative documentation as required.
• Provide general administrative support, including correspondence and document preparation.
• Support the smooth day-to-day running of the Dublin office and act as a key point of contact for office-related queries.
• Coordinate office supplies, equipment, meeting rooms and other general office requirements.
• Liaise with external suppliers and service providers, including facilities and other office services.
• Support the organisation of office meetings, leadership visits, team events and other onsite activities.

Skills

Experience supporting senior leaders

Prioritization / multitasking

Stakeholder management

Discretion and professionalism

Interpersonal skills

Tools

Microsoft Office

PowerPoint

Excel

Job description

Who we are

We are seeking a highly organised and experienced Administrative Assistant to provide dedicated support to teams across both our European and North American Divisions. This pivotal role demands a proactive, discreet, and solutions-focused professional who excels in a fast-paced environment and can handle multiple priorities with confidence.

The role

The successful candidate will demonstrate a proven ability to support senior leaders, support travel agendas, manage schedules, coordinate meetings, manage calendars and handle sensitive information with integrity. In addition, this position includes key office administration responsibilities, ensuring the smooth day-to-day running of our Dublin office.

• Provide day-to-day administrative support to senior leaders, helping them manage their time and priorities effectively.
• Manage diaries and calendars, coordinating meetings across multiple stakeholders and locations.
• Arrange business travel, including flights, accommodation, transport and detailed travel itineraries.
• Organise internal and external meetings, including booking meeting rooms, venues, catering and other logistics.
• Support the preparation and coordination of meetings, ensuring relevant information and materials are available in advance.
• Process expenses, invoices and other administrative documentation as required.
• Provide general administrative support, including correspondence and document preparation.
• Support the smooth day-to-day running of the Dublin office and act as a key point of contact for office-related queries.
• Coordinate office supplies, equipment, meeting rooms and other general office requirements.
• Liaise with external suppliers and service providers, including facilities and other office services.
• Support the organisation of office meetings, leadership visits, team events and other onsite activities.

Qualifications and Experience

• Minimum of 5 years' experience supporting senior leaders in a corporate environment.
• Demonstrated ability to manage competing priorities and work independently.
• Strong stakeholder management and interpersonal skills with the ability to build relationships at all levels.
• High level of discretion, integrity, and professionalism.
• Advanced Microsoft Office skills, especially PowerPoint and Excel.