EA - Global Operations Support

Sigmar Recruitment; Cork; On-site; EUR 54,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Training and development

Diversity and inclusion

Job summary

Sigmar Recruitment is seeking an experienced Executive Assistant to support a Senior Director in Global Operations Regulatory Legal in Cork. You will manage calendars, coordinate across time zones, and handle both in-person and virtual engagements with professionalism.

The role includes budget oversight, vendor liaison, travel booking, expense reporting, new hire setup, facilities coordination, and annual team events. Requires 7+ years of senior-level support and discretion.

Qualifications

• 7+ years of experience supporting executives or large teams.
• Excellent verbal and written communication skills.
• Outstanding organization and attention to detail.
• Ability to multitask and prioritise in a fast-paced environment.
• Proficiency with Apple programs (iCal, Keynote, Mail).
• Strong problem-solving skills and adaptability.
• High level of discretion and integrity with confidential matters.
• Professional, friendly, diplomatic approach with senior leadership.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones.
• Coordinate in-person and virtual engagements for the Senior Director and team.
• Oversee budget management, liaise with vendors and finance, handle purchasing.
• Book and manage domestic and international travel; assist with expense reports.
• Organise new hire setup, secure workspaces, and order equipment.
• Support Facilities needs: conference rooms, badge access, office supplies.
• Plan and organise multiple team events to foster connectivity.

Skills

Executive support

Calendar management

Budget management

Vendor coordination

Travel planning

Facilities coordination

Team events

Discretion

Job description

Executive Assistant - Global Operations Support

Regulatory Legal

11.5 month contract

Cork

About Your New Employer

• Join a global leader at the forefront of technology and innovation, working alongside top professionals in the industry.
• Experience a dynamic work environment known for its collaborative culture and supportive teams.
• Be part of a company committed to professional development, internal mobility, and employee well-being.

About Your New Job

• As the Executive Assistant, you will provide invaluable support to a Senior Director and their Regulatory Legal team.
• You’ll manage complex calendars, schedule meetings across multiple time zones, and coordinate both in-person and virtual engagements.
• Responsibilities include budget management, liaising with vendors and the finance team, and handling all purchasing-related matters.
• Book and maintain challenging domestic and international travel schedules, assisting with expense reports as required.
• Partner with hiring managers to organise new hire setup, secure workspaces, and order equipment.
• Support Facilities needs - conference room scheduling, badge access, and office supplies.
• Plan and organise multiple team events throughout the year to help foster team connectivity.

What Skills You Need

• Minimum 7+ years’ experience supporting executives and large teams, with prior experience assisting senior executives.
• Superior verbal and written communication skills.
• Excellent organisation and acute attention to detail.
• Ability to multitask and prioritise in a fast-paced environment.
• Proficiency with Apple programs (iCal, Keynote, Mail).
• Proven problem-solving skills and the ability to anticipate and adapt to change.
• High level of discretion and integrity when handling confidential matters.
• Professional, friendly, and diplomatic approach, comfortable dealing with senior leadership.

What's on Offer

• Competitive salary (details to be discussed).
• Excellent benefits, training, and development opportunities.
• Opportunity to work in a diverse, inclusive, and growth-oriented environment.