Executive Assistant

Joss Search; Dublin; On-site; EUR 48,000 - 72,000; Full time

Benefits offered by this job

Private Health and Life Insurance

Pension Scheme

Travel Saver Ticket

Fitness Reimbursement

1 day working from home office

Job summary

Joss Search is recruiting an Executive Assistant for a leading international investment firm in Dublin. The role supports a team of investment professionals with full diary management, travel bookings, expenses processing and ad hoc event support.

Based in Dublin offices with a modern, collaborative culture across Dublin, London and Europe, the firm offers a supportive environment and a clear path for career development. The package includes health, pension and 1 day WFH among other benefits.

Qualifications

• Proven experience supporting a team of investment professionals or in a PA/EA role within Financial/Professional services.
• Experience using Microsoft 365 for calendar management, travel bookings and document coordination.
• Strong teamwork, accuracy and ability to multitask in a fast paced environment.

Responsibilities

• Complex diary management across multiple time zones.
• Extensive planning and organising global door-to-door business travel.
• Expense management and processing.
• Managing calls, gatekeeping and message taking.
• Scanning, printing, signing and distributing documents.
• Coordinate internal and external events.
• Facilitate ad hoc projects.

Skills

Executive support

Team coordination

Diary management

Microsoft 365

Travel booking

Multitasking

Tools

Microsoft 365

Expense management tools

Job description

We’re excited to be recruiting an Executive Assistant role for a highly reputable international investment firm in Dublin.

Based in beautiful offices in Dublin, the firm provides a modern office environment with a very collaborative team both in Dublin, London and wider European offices. The Dublin office has been described as hard working and super fun, with a flat structure and fully inclusive culture.

In this role you will be supporting a team of investment professionals, with full organisational and secretarial tasks, including complex diary management, travel bookings, processing expenses and providing ad-hoc event support.

The firm is one we know well in London, and they truly are one of the best employers in terms of the calibre of individuals they hire, the bonus and benefits they offer, and we have excellent testimonials from candidates we’ve placed there!

MAIN DUTIES

These roles will encompass the following duties:

• Complex diary management, arranging meetings across multiple time zones
• Extensive planning and organising global door to door business travel
• Expense management
• Managing phone calls, gatekeeping and message taking
• Scanning, printing, coordination of signing and distribution of documents
• Organisation of both internal and external events
• Facilitate ad hoc projects

THE CANDIDATE

You must:

• Proven experience in a Team Assistant, EA or PA capacity within Financial Services or Professional Services
• Be happy supporting a team of investment professionals, not seeking a 1:1 EA role
• Have experience using Microsoft 365, booking travel and meeting organisation
• Be a team player, caring about the team / deals being supported
• Be meticulous and accurate working at a fast pace
• Be able to multitask and adapt with ever-changing priorities
• Be positive and "can-do" by nature, enjoying supporting those around you!

THE PACKAGE

• Competitive salary depending on experience
• Annual salary reviews
• Private Health and Life Insurance
• Pension Scheme
• Travel Saver Ticket
• Fitness Reimbursement
• 1 day working from home office

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.