Document Control Specialist for Engineering Projects

ALSTOM Gruppe; Dublin; On-site; EUR 41,000 - 50,000; Full time

Job summary

ALSTOM Dublin is seeking a documents controller to support project and engineering teams with effective control, registration, distribution and filing of documents. You will manage both electronic and hard copy records across projects and sites, ensuring accuracy, timeliness, and compliance with contracts.

Key activities include administering documentation between ALSTOM, clients and suppliers, and developing the EDMS workflow.

Qualifications

• Experience in document control and/or configuration management.
• Proficient with Windows and Microsoft Office.
• Working knowledge of Cabinet, AEC EDMS, Acomis, Eb and HDMS.
• Experience training others on document management software.
• Highly organised and methodical with good interpersonal skills.

Responsibilities

• Administer and coordinate documentation between Alstom, clients, partners and suppliers.
• Register, distribute, notify and file project and site documents.
• Use and develop Alstom’s electronic documentation system.
• Archive project docs per contracts and policy requirements.
• Scan, copy and distribute documents to team members.
• Set up and maintain incoming/outgoing correspondence logs.
• Maintain accurate project records and status updates.
• Prepare briefing notes for new or changed docs.
• Input into project doc management processes and plans.
• Support teams on company documentation procedures and policies.
• Ensure formal transmittal of Daily Worksheets by testers and installers.

Skills

Document control

Configuration management

Windows proficiency

Microsoft Office

EDMS knowledge

Training on DMS

Organised & methodical

Interpersonal skills

Documentation filing

Tools

Cabinet

AEC EDMS

Acomis

Eb

HDMS

Job description

ALSTOM Dublin is seeking a documents controller to support project and engineering teams with effective control, registration, distribution and filing of documents. You will manage both electronic and hard copy records across projects and sites, ensuring accuracy, timeliness, and compliance with contracts.

Key activities include administering documentation between ALSTOM, clients and suppliers, and developing the EDMS workflow.