Project Document Controller – On-Site Dublin

Alstom; Dublin; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Pension

Life insurance

Medical

Job summary

Alstom in Dublin is seeking a diligent Document Controller to support project and engineering teams with control, registration, distribution, and filing of electronic and hard copy documentation for projects or departments. This role involves administration between Alstom, clients, partners and suppliers, and working with Alstom's electronic documentation management system.

You will ensure proper registration and filing, produce briefing notes, maintain logs, and provide regular updates on

Qualifications

• Experience in document control and/or configuration management tools and process.
• Highly computer literate in Windows & Microsoft Office.
• Experience of giving training on document management software.
• Excellent communication skills.
• Highly organized and methodical.
• Proactive with good interpersonal skills.
• Good attention to detail.
• Ability to multitask, prioritise workload and work to strict deadlines.

Responsibilities

• Administer documentation between Alstom, clients, partners and suppliers in a timely manner.
• Register, distribute, notify and file incoming and outgoing documentation and other media for projects and sites.
• Use and develop Alstom's electronic documentation management system.
• Ensure project documents are managed and archived per contractual and policy requirements.
• Scan, copy and distribute documents to project team members and stakeholders.
• Set up and maintain correspondence logs (incoming/outgoing).
• Maintain accurate records and provide regular updates on document status to the project team.
• Assist in producing briefing notes for new/altered documentation and input into project documentation processes.
• Provide support on company documentation procedures and policies.
• Ensure formal transmittals of Daily Worksheets by testers/installation staff.

Skills

Document control

Microsoft Office

Communication

Organization

Proactivity

Interpersonal skills

Attention to detail

Multitasking

Training delivery

Tools

Cabinet

AEC EDMS

Acomis

Eb

HDMS

Job description

Alstom in Dublin is seeking a diligent Document Controller to support project and engineering teams with control, registration, distribution, and filing of electronic and hard copy documentation for projects or departments. This role involves administration between Alstom, clients, partners and suppliers, and working with Alstom's electronic documentation management system.

You will ensure proper registration and filing, produce briefing notes, maintain logs, and provide regular updates on