Document Controller

Alstom; Dublin; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Pension

Life insurance

Medical

Job summary

Alstom in Dublin is seeking a diligent Document Controller to support project and engineering teams with control, registration, distribution, and filing of electronic and hard copy documentation for projects or departments. This role involves administration between Alstom, clients, partners and suppliers, and working with Alstom's electronic documentation management system.

You will ensure proper registration and filing, produce briefing notes, maintain logs, and provide regular updates on

Qualifications

• Experience in document control and/or configuration management tools and process.
• Highly computer literate in Windows & Microsoft Office.
• Experience of giving training on document management software.
• Excellent communication skills.
• Highly organized and methodical.
• Proactive with good interpersonal skills.
• Good attention to detail.
• Ability to multitask, prioritise workload and work to strict deadlines.

Responsibilities

• Administer documentation between Alstom, clients, partners and suppliers in a timely manner.
• Register, distribute, notify and file incoming and outgoing documentation and other media for projects and sites.
• Use and develop Alstom's electronic documentation management system.
• Ensure project documents are managed and archived per contractual and policy requirements.
• Scan, copy and distribute documents to project team members and stakeholders.
• Set up and maintain correspondence logs (incoming/outgoing).
• Maintain accurate records and provide regular updates on document status to the project team.
• Assist in producing briefing notes for new/altered documentation and input into project documentation processes.
• Provide support on company documentation procedures and policies.
• Ensure formal transmittals of Daily Worksheets by testers/installation staff.

Skills

Document control

Microsoft Office

Communication

Organization

Proactivity

Interpersonal skills

Attention to detail

Multitasking

Training delivery

Tools

Cabinet

AEC EDMS

Acomis

Eb

HDMS

Job description

Req ID:518589

Location: Dublin (On-Site)

Appointment Basis: Permanent

Apply by: 22/09/26

Salary + Benefits: €45,000

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 86,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role:

The main responsibility of this role is to support the project and engineering teams by ensuring the effective control, registration, distribution, notification and filing of electronic and hard copy documentation for projects or departments.

We'll look to you for:

• Administration of documentation between Alstom, clients, partners and suppliers in a timely manner.
• To ensure the registration, distribution, notification and filing of incoming & outgoing documentation and other media for project and site offices.
• Use and development of Alstom's electronic documentation management system.
• Ensure all project documentation is managed and archived according to contractual and policy requirements.
• Scanning, copying and distributing documents to project team members and stakeholders.
• Set up and maintain correspondence logs both incoming and outgoing.
• Ensure appropriate and accurate records are kept.
• Provide regular and accurate updates on document status to the project team.
• Assist in the production and distribution of briefing notes for new and altered documentation.
• Input into project documentation management process and plans.
• Provide support to the project team on company documentation procedures and policies.
• Ensuring formal transmittal of Daily Worksheets by testers & installation staff.

All About You

We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

• Experience in document control and/or configuration management tools and process
• Highly computer literate in Windows & Microsoft Office
• Working knowledge of Cabinet, AEC EDMS, Acomis, Eb and HDMS
• Experience of giving training on document management software
• Excellent communication skills.
• Highly organised and methodical.
• Proactive with good interpersonal skills
• Good attention to detail.
• Ability to multitask, prioritise workload and work to strict deadlines

Things you'll enjoy

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our agile working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive benefits (pension, life ins., medical)
• Maternity and adoption pay
• 25 days annual leave plus bank holidays, with the opportunity to buy or sell holidays
• Enjoy a wide range of flexible benefits that you can tailor to suit your lifestyle

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!

Equal Opportunity Statement

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.