Document Controller

ALSTOM Gruppe; Dublin; On-site; EUR 41,000 - 50,000; Full time

Job summary

ALSTOM Dublin is seeking a documents controller to support project and engineering teams with effective control, registration, distribution and filing of documents. You will manage both electronic and hard copy records across projects and sites, ensuring accuracy, timeliness, and compliance with contracts.

Key activities include administering documentation between ALSTOM, clients and suppliers, and developing the EDMS workflow.

Qualifications

• Experience in document control and/or configuration management.
• Proficient with Windows and Microsoft Office.
• Working knowledge of Cabinet, AEC EDMS, Acomis, Eb and HDMS.
• Experience training others on document management software.
• Highly organised and methodical with good interpersonal skills.

Responsibilities

• Administer and coordinate documentation between Alstom, clients, partners and suppliers.
• Register, distribute, notify and file project and site documents.
• Use and develop Alstom’s electronic documentation system.
• Archive project docs per contracts and policy requirements.
• Scan, copy and distribute documents to team members.
• Set up and maintain incoming/outgoing correspondence logs.
• Maintain accurate project records and status updates.
• Prepare briefing notes for new or changed docs.
• Input into project doc management processes and plans.
• Support teams on company documentation procedures and policies.
• Ensure formal transmittal of Daily Worksheets by testers and installers.

Skills

Document control

Configuration management

Windows proficiency

Microsoft Office

EDMS knowledge

Training on DMS

Organised & methodical

Interpersonal skills

Documentation filing

Tools

Cabinet

AEC EDMS

Acomis

Eb

HDMS

Job description

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 86,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Location: Dublin (On-Site)
Appointment Basis: Permanent
Apply by:22/09/26
Salary + Benefits: €45,000

Your future role:

The main responsibility of this role is to support the project and engineering teams by ensuring the effective control, registration, distribution, notification and filing of electronic and hard copy documentation for projects or departments.

We’ll look to you for:

• Administration of documentation between Alstom, clients, partners and suppliers in a timely manner.
• To ensure the registration, distribution, notification and filing of incoming & outgoing documentation and other media for project and site offices.
• Use and development of Alstom’s electronic documentation management system.
• Ensure all project documentation is managed and archived according to contractual and policy requirements.
• Scanning, copying and distributing documents to project team members and stakeholders.
• Set up and maintain correspondence logs both incoming and outgoing.
• Ensure appropriate and accurate records are kept.
• Provide regular and accurate updates on document status to the project team.
• Assist in the production and distribution of briefing notes for new and altered documentation.
• Input into project documentation management process and plans.
• Provide support to the project team on company documentation procedures and policies.
• Ensuring formal transmittal of Daily Worksheets by testers & installation staff.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Experience in document control and/or configuration management tools and process
• Highly computer literate in Windows & Microsoft Office
• Working knowledge of Cabinet, AEC EDMS, Acomis, Eb and HDMS
• Experience of giving training on document management software
• Highly organised and methodical.
• Proactive with good interpersonal skills