Document Control Associate

Ascendpm; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

Ascend PM is seeking a Document Control Associate to join a multinational biopharmaceutical client team in Dublin. This is a 12-month contract with potential extension, supporting the EDMS scope across design, construction, commissioning, and handover phases.

The role requires extensive experience with large capital projects, strong EDMS knowledge (ACC typical), and liaison with A&E/third parties to maintain documentation integrity and workflow alignment.

Qualifications

• Diploma in Business Administration or Engineering or related relevant experience in large scale capital projects.
• Minimum of 10 years of experience in large scale capital projects document control.
• Experience in automated EDMS such as PIMS, Fusion, Procore, ACC etc.
• Ability to communicate documentation requirements across multiple disciplines and end-users.

Responsibilities

• Support client side Documentation Control activities.
• Coordinate with ETA system owner to ensure EDMS compliance with corporate requirements.
• Collaborate with A&E Document Control to streamline document management system.
• Manage Owner EDMS workflows and track incoming/outgoing documentation.
• Report EDMS status and adherence to milestone documentation deliverables.
• Ensure documents logged onto EDMS are properly formatted and version controlled.
• Maintain Project Document Distribution Matrix aligned to EDMS workflows.
• Distribute documents to correct recipients per DDM and EDMS workflows.
• Define end-state handover requirements for project files with ETA and incorporate into EDMS architecture.
• Provide input/technical direction into EDMS configuration/operation.
• Provide user training on EDMS usage and document control procedures.
• Maintain confidentiality and integrity of EDMS.
• Site presence required across all project phases.

Skills

Documentation control

EDMS systems

Cross-disciplinary communication

Project documentation

Education

Diploma in Business Administration

Diploma in Engineering

Tools

PIMS

Fusion

Procore

ACC

Job description

Ascend PM are hiring a Document Control Associate to join our clients team, a multinational biopharmaceutical company based in Dublin. This is a great Contract opportunity to join a growing team. Initially 12 Month Contract with view to extend.

Overview:

The Document (EDMS) Controller will have previous relevant large scale project experience to support the client team side design during the Basis of Design, Detailed Design, Construction, Commissioning, Qualification and handover stages of a design project for a Fill/Finish Building.The scope of the role also includes liaising with the Architectural & Engineering Company and any third-party consultants involved in the project to coordinate the overall document receipt, review and handover process and management of the project EDMS. The most likely platform is ACC.The EDMS will span design through design, construction, commissioning, qualification and handover.

Key Responsibilities:

• To support client side Documentation Control activities.


• Liaise with ETA system owner to ensure EDMS compliance with corporate requirements


• Liaise and coordinate with A&E Document Control to streamline document management system


• Management of Owner EDMS workflows and tracking of incoming / outgoing documentation.


• Reporting and communicating EDMS status and adherence to milestone documentation deliverables


• Ensure documentation being logged onto the EDMS is correctly formatted and version controlled prior to distribution via EDMS


• Ownership / Maintenance of Project Document Distribution Matrix and alignment of same to EDMS workflows


• Ensure that documents are distributed to correct recipients as per DDM and document workflows


• To determine, in conjunction with ETA, the end-state requirements for handover of project related files via the EDMS and to ensure that these are agreed / incorporated into the EDMS architecture for the project.


• To provide input / technical direction into the configuration / operation of the EDMS


• Provide user training on EDMS usage and document control procedures


• Maintain confidentiality and integrity of EDMS


• This is a key role in the project and a site presence will be required during all phases of the project.

Experience & Qualifications

• Diploma in Business Administration, Engineering or related relevant experience in large scale capital projects


• Minimum of 10 years of experience in large scale capital projects document control.


• Experience in automated EDMS such as PIMS, Fusion, Procore, ACC etc.


• Ability to communicate documentation requirements across multiple disciplines and end-users.