Administration Coordinator

E‑Frontiers; Kildare; On-site; EUR 35,000 - 50,000; Full time

Job summary

E‑Frontiers is seeking an Administration Coordinator to own the administrative process from signed customer contract through to grant approval, installation and final payment. This hands-on role supports cash flow and efficient operations across Ireland.

You will manage grant applications, NC6 submissions to ESB Networks, invoicing, CRM records and liaison with sales and installation teams. This is an office-based role in Co. Kildare, contributing to renewable energy projects.

Qualifications

• Two years' experience in office or accounts administration
• Experience raising invoices and chasing payments
• Strong attention to detail and ability to manage multiple priorities
• Experience with spreadsheets, email and CRM or accounting software
• Full driving licence and access to transport
• Experience with SEAI grants, NC6 forms, solar or construction administration (desirable)

Responsibilities

• Grant Administration: Prepare and track grant applications and ensure progress
• Grid Notifications: Submit NC6 forms to ESB Networks and track confirmations
• Invoicing & Payments: Raise invoices and follow up on overdue payments
• Customer & Office Administration: Maintain CRM records and support the sales and installation teams
• Reporting & Compliance: Monitor invoices and grant claims and support audits

Skills

Attention to detail

Organisation

Numerical accuracy

CRM software

Xero/Sage/QuickBooks

Tools

Xero

Sage

QuickBooks

Job description

Administration Coordinator

Are you an organised, detail-oriented administrator with experience in invoicing, payment collection and customer administration? This is an excellent opportunity to join a growing renewable energy business specialising in solar PV design and installation for homes and businesses across Ireland.

As Administration Coordinator, you'll take ownership of the administrative process from signed customer contract through to grant approval, completed installation and final payment. This is a hands-on role where your organisation and attention to detail will directly contribute to efficient operations and cash flow.

Responsibilities:

• Grant Administration: Prepare and track domestic and commercial solar grant applications, coordinate supporting documentation and ensure claims progress efficiently.
• Grid Notifications: Complete and submit NC6 forms to ESB Networks following qualifying installations, ensuring all details are accurate and confirmations are tracked.
• Invoicing & Payments: Raise deposit and balance invoices promptly, verify amounts against customer agreements, and follow up on overdue payments.
• Customer & Office Administration: Maintain accurate CRM records, manage customer enquiries, coordinate job documentation and support the sales and installation teams.
• Reporting & Compliance: Monitor outstanding invoices and grant claims, maintain organised records for audits and warranties, and provide regular updates to management.

About You:

• At least two years' experience in office administration, accounts administration or a customer administration role.
• Experience raising invoices and chasing outstanding payments, with the confidence to handle payment discussions professionally.
• Strong attention to detail, numerical accuracy and the ability to manage multiple priorities in a busy environment.
• Confident using spreadsheets, email and CRM or accounting software; experience with Xero, Sage or QuickBooks is an advantage.
• A full driving licence and access to your own transport are essential.
• Experience with SEAI grants, NC6 forms, solar or construction administration would be highly desirable.

You’ll join a growing renewable energy business where you can take ownership of your work, make a tangible impact on day-to-day operations and contribute to the expansion of sustainable energy solutions. This is an office-based role in Co. Kildare.