Grant Documentation Administrator

Ashgrove Renewables; Mallow; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Competitive salary commensurate with经验

Company Pension scheme

Performance related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Flexible working hours

Further educational support, training

Job summary

Ashgrove Renewables, a long‑standing renewable energy specialist in Ireland, invites a Grant Documentation Administrator to join the QA & Documentation team in our office-based role. You will help process a high volume of grant applications, maintain records, and ensure compliant documentation. Full training will be provided.

We value accuracy, organisation, and teamwork with homeowners, BER Assessors, builders and professionals. Fluent English and 2+ years’ admin experience are essential.

Qualifications

• Minimum 2 years experience in administrative and document coordination role.
• Previous experience in grant administration is advantageous, as is experience working with government departments, within the renewable energy sector.
• Health and Safety experience desirable.

Responsibilities

• Document Management: Maintain and organise documentation related to grant applications, approvals, financial reports, and other relevant materials.
• Preparation of Grant Documentation: Ensuring all documentation is complete and accurate.
• Compliance Tracking: Monitor grant deadlines and ensure all documentation is submitted promptly.
• Data Entry and Database Management: Input and maintain data in the grant management software or database, ensuring that all information is accurate and up-to-date.
• H&S: Maintain and collate health and safety records, RAMs and other associated H&S administrative tasks.
• Communication Support: Follow up liaising with homeowners, BER Assessors, builders and other professionals on documentation requirements.
• Document Formatting: Assist with the preparation of grant documents, creating templates, and ensuring consistency in presentation.
• Audit Preparation: Assist in preparing for internal or external audits by ensuring proper documentation is available and organised.
• Administrative Support: Support the grant team with administrative tasks, such as scheduling meetings, preparing materials, and conducting basic research on potential grant opportunities.

Skills

Administrative skills

Document coordination

MS Office proficiency

CRM management

Attention to detail

Communication skills

Multitasking

Team collaboration

Independent work

Fluent English

Tools

CRM software

Grant management software

Job description

About Ashgrove Renewables

Ashgrove Renewables is one of Ireland’s longest‑established renewable energy specialists, delivering a range of sustainable energy‑efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI‑registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single‑measure installations, and end‑to‑end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.

The Role

Due to further expansion, we are seeking a Grant Documentation Administrator to join our busy QA & Documentation division. At Ashgrove Renewables, we are responsible for processing a large number of grants weekly. This Grant Documentation Administrator will play a crucial role in supporting the grant management process by ensuring the preparation and collection of accurate and organised documentation of all aspects of grant applications. This position involves working closely with the team to maintain records, upload grant applications and ensure compliance with grant guidelines so previous experience in this field is desirable. This is an office based role and full training will be provided.

Main Responsibilities

• Document Management: Maintain and organise documentation related to grant applications, approvals, financial reports, and other relevant materials.
• Preparation of Grant Documentation: Ensuring all documentation is complete and accurate.
• Compliance Tracking: Monitor grant deadlines and ensure all documentation is submitted promptly.
• Data Entry and Database Management: Input and maintain data in the grant management software or database, ensuring that all information is accurate and up‑to‑date.
• H&S: Maintain and collate health and safety records, RAMs and other associated H&S administrative tasks.
• Communication Support: Follow up liaising with homeowners, BER Assessors, builders and other professionals on documentation requirements.
• Document Formatting: Assist with the preparation of grant documents, creating templates, and ensuring consistency in presentation.
• Audit Preparation: Assist in preparing for internal or external audits by ensuring proper documentation is available and organised.
• Administrative Support: Support the grant team with administrative tasks, such as scheduling meetings, preparing materials, and conducting basic research on potential grant opportunities.

Requirements

• Minimum 2 years experience in administrative and document coordination role.
• Previous experience in grant administration is advantageous, as is experience working with government departments, within the renewable energy sector.
• Health and Safety experience desirable.

Skills

• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM database management.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate as part of a team.
• Ability to multitask in a fast paced environment.
• Fluent English - verbal and written.

Benefits

• Competitive salary commensurate with experience
• Company Pension scheme
• Performance related bonus
• Bike to Work scheme
• Onsite parking
• Employee Discounts
• Company Paid Leave
• Flexible working hours
• Further educational support, training and development opportunities
• Sports and Social events and activities